✨ About the Role
We are seeking a reliable and highly organised General Administration Assistant to provide direct support to our Executive Assistant, contracts administrator and assisting management where necessary within a fast-paced construction environment. This role is key to ensuring the smooth coordination of daily operations across multiple projects, assisting with both office and project-based administration tasks.
Working closely with the Executive Assistant, you will help manage documentation, coordinate communications, and support project teams to keep workflows efficient and on track. This is a hands-on role suited to someone who is proactive, detail-oriented, and confident working across multiple priorities.
What You’ll Be Doing
* Providing day-to-day administrative support to the Executive Assistant, contracts administrator and upper management where required
* Assisting with project documentation, filing, and system updates (e.g. Procore)
* Preparing and formatting documents, correspondence, and reports
* Supporting purchase orders, invoices, and subcontractor coordination
* Managing emails, calendars, and general coordination tasks
* Assisting with the preparation and management of timesheets and employee hours
* Data Entry and providing general administrative support, including ordering stationery, uniforms, and managing incoming and outgoing mail
* Uploading and maintaining project documentation within company portals and systems
* Coordinating with our site tradesman throughout the day and assisting where required
What We’re Looking For
* Previous administration experience (construction industry experience would be an advantage but not essential)
* Strong organisational skills and ability to multitask
* High attention to detail and ability to work autonomously
* Strong Professional communication skills
* Willingness to learn and support a fast-moving team
* Experience with Procore is an advantage but not essentials
Why Join Us
* Work closely with senior management and gain hands-on experience
* Opportunity to grow within the construction industry
* Supportive and team-focused environment
* Competitive salary based on experience
Please send cover letter and resume to ****@mkmcivil.com.au