Position Title: Temporary Executive Assistant
Organisation: Together for Humanity Foundation Limited
Location: Sydney, NSW (with hybrid work options)
Contract Type: Temporary, Full-Time
Contract Duration: 11 August 2025 – 10 October 2025
Reports to: Chief Executive Officer (CEO)
Position Overview:
Together for Humanity Foundation Limited is seeking an experienced, proactive, and highly organised Temporary Executive Assistant to provide high-level administrative support to the CEO and Executive Team during a key operational period. The role also includes governance support, Board management, financial coordination, and assistance with strategic projects.
This role requires professionalism, discretion, and a collaborative mindset, ensuring smooth day-to-day operations of the Executive Office and effective governance processes.
About Together for Humanity:
Together For Humanity (TFH) provides educational services primarily for students, teachers and school communities with the goal of increasing intercultural understanding and countering prejudice. We do this via a range of experiential programs and partnership projects withinschool settings. We partner with schools to convene high quality cross-cultural and inter-faithexchanges that foster goodwill between people of different faiths and cultures.
Our Mission:
Together For Humanity fosters Australian school students’ interfaith and interculturalunderstanding, and in doing so, brings communities together.
Key Responsibilities:
Executive Support:
Provide comprehensive administrative and organisational support to the CEO and Executive Team.
Manage complex calendars, including scheduling internal/external meetings, events, and travel.
Prepare agendas, briefings, reports, and correspondence on behalf of the CEO.
Draft and proofread emails, presentations, and communications.
Coordinate logistics for key meetings and events, including catering, venues, and technology setup.
Governance & Board Management:
Support the CEO and Board with governance processes in line with ACNC regulations and best practice.
Prepare and distribute Board and Committee papers, ensuring timely delivery and version control.
Manage Board Effect portal (or similar platform) for efficient document management.
Record and draft accurate minutes for Board and Committee meetings.
Track action items and follow up with responsible parties.
Financial Administration:
Assist with basic financial tasks such as invoice processing, expense reconciliation, and liaison with the bookkeeper and accountant.
Support budget tracking for key projects and Board-approved initiatives.
Assist in preparation of financial reports for Board meetings.
Strategic Support:
Provide administrative support for strategic projects, reporting and funding applications.
Assist with coordination of donor and stakeholder communications where required.
Support project management tasks including tracking deadlines and deliverables.
Skills & Experience:
Proven experience in an Executive Assistant or senior administrative role, ideally in a not-for-profit, charity, or purpose-driven organisation.
Strong understanding of governance, Board operations, and compliance (ACNC experience desirable).
Excellent written and verbal communication skills with high attention to detail.
Strong organisational and time management skills with ability to juggle competing priorities.
High level of discretion and ability to manage sensitive and confidential information.
Proficiency in Microsoft Office Suite, Board management software (e.g., Board Effect), and cloud-based collaboration tools.
Financial literacy and experience in basic finance administration.
Ability to work independently and collaboratively within a values-driven team.
Contract Terms:
Temporary, Part-Time (30-40 hours per week)
Contract period: 11 August 2025 to 10 October 2025
Competitive hourly rate (dependent on experience)
Together for Humanity is a charitable organisation committed to fostering understanding and reducing prejudice through intercultural education, community engagement, and advocacy. We work with schools, communities, and other partners to create inclusive and respectful environments.