About Us
McClellands Consulting Engineers is a respected regional consultancy based in Ballarat, providing Structural Engineering, Soil Testing, Surveying, Site Investigation, and Civil Engineering services to the residential building industry. With a team of around 15 professionals, we pride ourselves on delivering practical, high-quality engineering solutions.
About the Roles
We are seeking two reliable and enthusiastic Support Officers to join our team in a job-share arrangement. These part-time roles offer a great mix of administrative, customer service, and financial support duties in a friendly and professional environment.
Each role is for 20 hours per week over 3 days, with additional hours occasionally required to cover leave. Initially, both positions will be 26 hours/week over 4 days for the first 6 weeks to support onboarding and training.
Key Responsibilities
· Reception – first point of contact for calls and visitors
· Managing the company inbox and project communications
· Project administration – opening, filing, issuing, and closing jobs
· Assisting with field data, document preparation, and drawings
· General office support and coordination
· Financial administration – invoicing, accounts payable/receivable, payroll, BAS, and reporting
· Maintaining public areas and coordinating cleaning and catering
· Supporting internal events and milestone celebrations
· Potential First Aid and Emergency Warden duties
About You
We’re looking for two complementary candidates:
· Role 1: Financial Lead – experience and/or qualifications in bookkeeping are essential
· Role 2: Project Administration & Customer Service Lead – experience in these areas is highly desirable
You’ll also bring:
· Strong communication and organisational skills
· Confidence using Outlook, Word, Excel, Xero, Workflowmax, and custom systems
· A “can-do” and adaptable approach
· Ability to work independently and as part of a team
· Willingness to cover additional hours when required
What We Offer
· A stable, ongoing role in a respected regional business
· A supportive and friendly team environment
· On-the-job training and development
· An prospect to work alongside skilled professionals and learn new technical skills
How to Apply
If you’re interested in joining our team, please submit your resume and cover letter to hr@mcclellands.com.au, outlining which of the two roles you are applying for and how your experience aligns with the position.
Applications close Monday 13th October 2025.
📌 Administration Support Officer
🏢 McClellands Consulting Engineers
📍 Ballarat