Executive Assistant
About our client:
Our client is a well-known and prestigious State Government agency which deals with insurance and care services in NSW. Whether a person is severely injured in the workplace or on our roads, they support their long-term care needs to improve quality of life, including helping people return to work.
About the role:
The Executive Assistant plays a pivotal role in empowering General Managers to effectively deliver on their responsibilities and goals by working closely with senior leaders and the Executive Assistant Network to enable operational and administrative effectiveness.
Key responsibilities will include:
Effective diary management including screening meeting requests from internal and external stakeholders, negotiating scheduling times and resolving diary clashes in a way which facilitates optimal use of the General Managers' time.
Light inbox monitoring for the General Managers to support informed decision making and planning, including notification of urgent emails and time-sensitive priorities.
Provide onboarding and offboarding logistical support for direct report team members of General Managers.
Manage information and coordinate follow up action using discretion, initiative and confidentiality to enable sensitive matters to be dealt with appropriately.
Effective administration operations support including managing and booking travel for General Managers as required, including coordinating approvals, itineraries and payment.
Provide event management support for the General Managers' direct report team including coordination of logistics, catering, venue and tech equipment management, distribution of papers and liaising with guests.
Manage the processing component of procurement activities i.e. payment of invoices and creation of purchase requisitions as appropriate for General Managers.
Manage purchases via Purchase Card including completing the reconciliation process for General Managers.
Work collaboratively with the Executive Assistant and Assistant Network community, including sharing of technical knowledge and ways of working to drive efficiencies across teams.
Supporting General Managers' teams with project related tasks as required in alignment with development goals.
What's on offer?
This contract is available for an initial 2 months with likely extensions
Located in Sydney, NSW
How to Apply
Please upload your resume to apply. We will be in touch with further instructions for suitably skilled candidates. Please note that you will be required to complete selection criteria to complete your application for this role.
Call George Wright on or email for any further information.
Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification and any other client requested checks.