Position Summary:
We are inviting expressions of interest from individuals who may be interested in joining our team as casual invigilators for upcoming projects across multiple states in Australia. While there are no current vacancies, we are building a pool of reliable and enthusiastic candidates for future opportunities.
The Invigilator plays a key role in ensuring examinations run smoothly, securely, and in a supportive environment for all candidates (both online and paper-based). Working under the direction of the Chief or Lead Invigilator, the Invigilator supervises exam sessions, assists candidates with entry and procedures, and provides first-line support for simple technical or procedural issues. The role requires professionalism, attentiveness, and empathy to create a calm setting that allows candidates to perform at their best.
Duties & Responsibilities:
Before Exams
- Assist in setting up exam rooms or online platforms (seating, signage, computers, login checks).
- Ensure all necessary exam materials (papers, answer sheets, scrap paper, pencils, envelopes) are available, with spare quantities prepared.
- Support the distribution of test materials across multiple rooms/venues so each invigilator has what they need.
- Prepare and distribute materials for candidates with special provisions, following instructions provided by the Chief/Lead.
- Liaise with school or venue staff for basic logistics (e.g., recess times, room access), under the Chief/Lead’s guidance.
- Greet candidates and help them feel welcomed and supported.
- Verify candidate identity as instructed.
- Clearly and calmly communicate exam procedures and instructions under direction of the Chief/Lead.
During Exams
- Be prepared to stand for the duration of the shift
- Monitor candidates consistently to ensure exam integrity, fairness and compliance with conditions.
- Remain alert to candidate needs, providing reassurance and practical support where appropriate.
- Record attendance and report any irregularities or incidents (e.g., technical issues, misconduct, illness).
- Escalate complex technical or procedural issues to the Lead or Chief Invigilator.
- Ensure no unauthorised communication or materials are used.
- Assist with registering and seating late arrivals, escalating to the Chief/Lead for decisions on exam access.
After Exams
- Collect, count, and secure exam materials (paper-based) or confirm online submissions.
- Assist in packaging and securely returning all exam materials (paper-based)
- Ensure all materials are accounted for across multiple rooms/venues.
- Assist with packing down the exam room and returning materials as required.
- Complete any incident or misconduct reports factually and promptly under direction of senior staff.
About you:
- Punctuality for all shifts.
- Adherence to professional dress code and high personal standards.
- Maintain confidentiality and integrity of all exam materials, candidate data, and customer information.
- Comfortable using computers, exam software, and troubleshooting basic technical issues.
- Able to support candidates with logging in, navigating online platforms, and resolving common errors.
- Aware of when to escalate issues to technical support or senior staff.
- Demonstrates reliability, punctuality, and adherence to protocols.
- Willingness to learn and develop skills.
- Supportive and Calm – Reassures candidates, reduces anxiety, and fosters a professional yet approachable setting.
- Solution-Oriented – Handles unexpected issues calmly, escalating when appropriate.
- Clear Communicator – Gives instructions confidently and courteously, adapting to diverse candidate needs.
- Observant and Attentive – Maintains focus to ensure fairness and compliance.
- Professional Integrity – Upholds strict confidentiality and exam security.
- Collaborative – Works effectively as part of a team, following the direction of Lead and Chief Invigilators.
About Janison
Janison exists to transform the way people learn. Our team of educators, technologists and change agents empower teachers, students, accreditation bodies and governments to achieve meaningful educational outcomes by measuring knowledge and progress.
Founded 25 years ago, we are an Australian-owned edtech pioneer delivering more than 6.5 million assessments annually in 117 countries. Our technology supports our commitment to equity and accessibility for all. To learn more about us, visit janison.com
Why Janison?
As a finalist in the 2023 Wrk+ Great Place to Work Awards, we are delighted to offer you a fun and inclusive workplace workplace, plus:
- Access to our generous Employee Share Ownership Plan.
- A 5th week of annual leave (conditions apply) and a day off on your birthday
- Parental benefit including paid leave, continued super contributions and more
- Annual pay review and bonus program
- A focus on virtual engagement and inclusivity to support our distributed workforce across the globe
- A focus on development and upskilling opportunities (if that’s what you’re after)
For a glimpse into Janison’s culture and to see our regular employee updates, follow #onejanison on LinkedIn. We’d love for you to be part of our community!
Bay 5 – 7 North, 2 Locomotive Street, Eveleigh, Sydney, NSW 2015, Australia
1300 857 687
1 St. Katharine’s Way, London, E1W 1UN, United Kingdom
+44 20 4587 8069
+61 2 6652 9850
+61 2 6652 9850 (Australia)
1300 857 687 (International)
ACN 081 897 494
📌 Expression of Interest – Casual Invigilator
🏢 Janison Education
📍 Eveleigh