Job Title: Record Management Specialist
Job Overview:
This role involves leading and coordinating record management activities across multiple projects to ensure consistency, compliance, and efficiency in managing all project records.
Key Responsibilities:
* Oversee the development and implementation of record management standards, processes, and best practices
* Provide guidance on data flows, retention, and disposal to ensure alignment with program-wide requirements
* Establish procedures for document development, distribution, and retention; collaborate with project teams, contractors, suppliers, and other stakeholders to ensure procedures deliver the required information level
* Lead training and assessments of record management workflows, and implement improvements as needed
* Create quality monitoring methods to track data entry accuracy and prepare regular progress reports for management
* Implement standard record management workflow processes, address gaps, and improve processes as necessary
* Interface regularly with internal and external customers to ensure deliverables meet expectations
* Develop and maintain records formats according to contract and storage requirements
* Utilize Bechtel-standard software and client systems to manage access, registration, distribution, and transmission of project documentation
* Coordinate individual project turnover and archival plans
* Perform other duties as directed by management
Requirements:
* Strong leadership, stakeholder management, analytical, and technical skills
* Experience in project document management, including procedural work, customer interfaces, and records management
* Proficiency in training and supervision of personnel
* Good oral and written communication skills
* Knowledge of budgeting and cost management
* Strong organizational skills
* Knowledge of industry and regulatory standards for record keeping
* Working knowledge of computer programs for records tracking, archival, retention, and storage
* Familiarity with quality assurance programs and Documents, Records & Information Management (DRIM) requirements