Allied Health Program Assistant – (Administration)
Location: Ballarat Central, VIC, AU, 3350
Job Category: Administrative Roles
Employment Type: Permanent Part Time
Standard Weekly Hours: 24
Requisition ID: 3254
Pay: $29.57 per hour + salary packaging, Permanent Part Time – 24 hours per week (3 days)
About the Role
Grampians Health Ballarat Allied Health is seeking a Program Assistant (Administration) to join our team in a permanent ongoing capacity.
As a Program Assistant you will support community members along their allied healthcare journey by providing first‐class customer service for our clientele and dedicated administration support to our clinical teams. You will be part of a small friendly team of "PA's", working collaboratively to achieve our goals.
The role offers variety, including front‐of‐house reception duties for our allied health programs at the Ballarat Base Hospital and Queen Elizabeth Centre (QEC), operation of the QEC switchboard, and behind‐the‐scenes support such as waitlist management, data entry, and other day‐to‐day tasks.
Skills and Experience
A successful candidate will:
* Be an excellent communicator, committed to providing customer service at the highest standard and able to identify and solve problems constructively, listen, and relay information.
* Thrive in a fast‐paced work environment, have good judgement, and be able to adapt with competing demands.
* Have previous experience in administration or customer service in a health environment (highly regarded).
Key Responsibilities
* Provide exceptional customer service to clients and stakeholders.
* Manage front‐of‐house reception duties for allied health programs.
* Operate the QEC switchboard efficiently.
* Assist with waitlist management and data entry.
* Perform general administrative support tasks for the clinical teams.
For a full Position Description, please click here.
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
Benefits
* Flexible work arrangements and purchase leave opportunities.
* Salary packaging for living expenses such as rent/mortgage, meals, entertainment & holidays.
* Access to Fitness Passport membership.
* Staff rewards and recognition programs.
Interested?
Click APPLY, or for a confidential discussion before applying contact Samantha Canny on 03 53203 700 or Angela Tudor on 0491 351 872.
Please ensure you have included a cover letter, your resume and a response to the key selection criteria questions as part of your application.
We are actively seeking candidates for this role and will review applications as they are submitted. Applications will close 17th March 2026 11.59pm.
Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.
All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role dependent.
Grampians Health is a child‐safe organisation, committed to the safety and wellbeing of all children and young people.
Grampians Health is committed to providing a diverse and inclusive workforce.
We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.
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