Introduction
The Opportunity
We are seeking a friendly and organised Casual Parish Administrative Assistant to support the day-to-day operations of the Parish Office. This role is the first point of contact for callers and visitors and involves a broad range of administrative, records, finance, and website support duties. If you feel drawn to faith-based work, have relevant experience, or would value the opportunity to serve and bring hope to the community, we encourage you to apply.
Benefits of Working With Us
* Directly contribute to improving the lives of many in the community.
* Discounted gym membership through Fitness Passport (T&C's apply).
* Ongoing training and development opportunities.
* A great friendly environment of dedicated and passionate co-workers.
* Enjoy up to 10% off at top retailers with our mnBenefits program.
* Corporate benefits, including EAP, flu shots and more.
* Onsite parking
Description
Position Description
The Parish Administrative Assistant role provides both clerical and administrative support to the Parish Priest(s). They are a member of the parish team and contribute to the smooth and professional running of the administrative functions of the Parish Office. The Parish Administrative Assistant is often the first point of contact and will welcome and help all visitors at the parish office. The role will be involved with the coordination and implementation of office procedures and have responsibility for specific projects and tasks such as maintenance of the Parish Database and Parish Sacramental records and managing the content of the Parish website.
The incumbent commits to working within Work Health and Safety guidelines and the Code of Conduct at all times whilst in the employ of the Catholic Diocese of Maitland-Newcastle.
Experience / Criteria
Skills and Experiences
* Well motivated to work for the Church and possess a strong commitment to its practices and values
* Demonstrated ability in accurate and proficient performance of a wide range of administrative tasks
* Excellent organisational and problem‑solving skills
* Excellent interpersonal and communication (written and oral) skills and a pastoral attitude
* An ability to relate to a variety of people and the capacity to develop and maintain sound working relationships with other parish workers and volunteers
* Capacity to coordinate and/or oversee various Parish events or ministries
* Prepared to work effectively with the local Catholic school particularly and to liaise with the Government schools as necessary
* Energetic and highly motivated with initiative and capacity to work with minimum supervision
* The ability to keep confidentiality (and the discernment to know what must be kept confidential) is essential
* Computer competency in Microsoft Office Applications and Parish Data Systems (willingness to learn)
* Demonstrated experience in the use of Content Management Systems (CMS)
Qualifications
* Tertiary Qualifications in Office Administration or relevant experience working in an administrative capacity
* Current Working With Children Check for paid employment
* Current Class C Driver's Licence
For further information regarding this position, please contact:
Applications Close
11:59pm Tuesday 27th January 2026
Additional Information
The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero‑tolerance approach to abuse of children or vulnerable persons.
All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese's Code of Conduct which includes the Diocese's Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.
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