As a leader in everyday luxury, Alana Maria Jewellery creates high-quality, handcrafted jewellery using premium materials like 14k gold-filled, solid gold, 925 sterling silver, and authentic freshwater pearls. Our pieces are designed to celebrate life's special moments while adding a touch of luxury to the everyday.
**Overview**
As the Personal Assistant (PA) / Office Manager here at Alana Maria Jewellery, you will be responsible for end to end personal assistant support to the Founder. Focusing on ensuring all administrative requirements are delivered in a timely manner to allow the Founder to be productive, organised and high performing.
The PA / Office Manager acts as an ambassador for the company and collaborates across all teams to ensure our team culture is front of mind. This role requires confidentially, high attention to detail and experience in a fast-paced and agile work environment. Developing the operational functions of our office, whilst ensuring a smooth and efficient work environment for all employees is a priority for this role.
This is a role that demands maturity and flexibility. You will be trusted to manage your responsibilities with mínimal supervision, be adaptable to the evolving needs of our founder and consistently deliver top-quality results.
No two days will be the same so the ability and willingness to be versatile is key.
Success in this role requires a can-do attitude and intrinsic drive for success, accompanied with strong administrative expertise and stakeholder management experience.
**Key Responsibilities: Personal Assistant/ Office Manager**
**Personal Assistant**
- Acts to support the Founder in delivering and supporting their key pieces of work.
- Attend to personal related tasks for the founder, from arranging personal appointments, home related errands etc.
- Preparation and attendance at a variety of meetings with/for the founder and general manager (including preparing the agenda, minutes, presentations).
- Coordinate end to end domestic and international travel schedules including, all flights, transfers, accommodation, restaurant bookings and any additional requirements.
- Compiling, drafting & distributing communications on behalf of the Founder.
- Successful management of Founder related events - including but not limited to the brand partnership events.
- Management of personal social media accounts direct messages i.e instagram.
- Process invoices and manage expenses for the founder, ensuring all receipts are kept and uploaded onto Xero.
- Maintains a strong relationship with key EAs from our major stakeholders.
**Office Management**
- Liaising with vendors and service providers to ensure the efficient running of the office, ordering stationery, setting the standard of the presentation of the office, organising couriers, arranging staff lunches and snacks, farewell gifts and cards etc.
- Implementing and maintaining office policies, procedures, and best practices
- Support the People and Culture Manager with all employee experience/company wide events across HQ and stores.
- Participate in projects within the business to support marketing, design, customer service & dispatch, production and people and culture.
- Builds trusted advisor relationships with key stakeholders within the business.
**Experience Requirements**
- Three to four years experience as a PA/ office manager
- Experience within a start up/ high growth company
Please note this role is Part Time / 3 Days per week in our HQ at Brookvale. This role would suit a local northern beaches local with the above PA/ office manager experience wanting to be apart and make impact on our brand.
**Job Type**: Part-time
Pay: Up to $75,000.00 per year
Expected hours: 22.8 per week
**Benefits**:
- Employee discount
Application Question(s):
- Please advise salary expectations?
- What do you believe you can bring to this role and our business?
- Please advise your notice period/ availability to commence this role?
**Experience**:
- Personal assistant: 4 years (required)
- Office management: 3 years (required)
Work Authorisation:
- Australia (required)
**Location**:
- Brookvale NSW 2100 (preferred)
Work Location: In person
📌 Personal Assistant/ Office Manager
🏢 Alana Maria Jewellery
📍 Sydney