Overview
Contact Group is a proudly Tasmanian owned and operated family business established in 1986. The business has evolved from a small electrical contracting company to a multi-technology business employing 180 people in 12 divisions. Our divisions include Electrical, Maintenance & Essential Services, Fire Protection, Facilities & Maintenance, ICT, Communications Fibre & Data, AV, Security & CCTV, HVAC, HV, Renewable Energy & Generation and Medical Gases.
We offer a statewide service with branches in Hobart, Launceston and Burnie; providing staff modern and flexible working environments, a wide range of employee benefits, and industry leading EBA wages and conditions.
Role summary: By joining us in the Burnie team you will act as branch receptionist and provide administration support to the Burnie team. You will work alongside service coordinators and project managers and liaise with clients, suppliers, subcontractors, and field technicians both locally and state-wide.
Responsibilities
- Receptionist duties (greeting clients, answering and directing calls, accepting payments, receipt and dispatch of deliveries, banking, collecting kitchen supplies, etc.).
- Assist in maintaining current files and databases.
- Assist in the preparation of regularly scheduled reports.
- Producing documents and reports for relevant managers.
- Prepare, monitor, and enter invoices.
- General support to management and employees as required.
- Other administrative duties as required.
- Update and maintain office noticeboards as required.
- Collate statistical information.
- Providing real-time scheduling support by booking appointments.
- Liaising with and coordinating Sub Contractors.
- Organising and attending meetings.
Required attributes / Qualifications
- Good time management skills, and the ability to prioritise multiple tasks and work under pressure.
- Attention to detail, problem solving and sound judgment.
- Competent person with a confident personality and excellent people skills including a business-like personal presentation.
- Ability to work unsupervised.
- Self-motivated and organised.
- Microsoft Office skills.
- Ability to use app-based programs.
- Previous experience in an admin/receptionist role with invoicing, quoting, ordering experience.
Questions for applicants
- Which of the following statements best describes your right to work in Australia?
- How many years' experience do you have as a Receptionist and Administration Assistant?
- Which of the following Microsoft Office products are you experienced with?
- Do you have experience in administration?
- Do you have previous invoicing experience?
- Do you have data entry experience?
Notes
To help fast track our recruitment process, please include any other relevant details that prompted you to apply for this role.
Contact Group is a Tasmanian owned and operated business established in 1986, offering statewide service with branches in Hobart, Launceston and Burnie. We employ 180 people across 12 divisions and provide a range of employee benefits and industry-leading wages and conditions.
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