About HARTMANN
We are a leading provider of healthcare products and solutions in Australia and globally, dedicated to making a difference. With over 200 years of experience, we focus on quality and care, delivering innovative products to hospitals, consumers, aged care, pharmacies, clinics, and homes.
We believe health empowers positive change.
The Role
We seek an Executive Assistant & Office Coordinator to support our Executive Team, working under the Managing Director and assisting five directors across various topics.
This role is based at our National Support Office in Macquarie Park, NSW, with potential hybrid arrangements. It is a permanent full-time position.
Key Responsibilities
* Manage calendars, appointments, meetings, and travel for executives.
* Handle communications, emails, and correspondence.
* Draft, edit, and proofread documents and presentations.
* Organize meetings, set agendas, and take minutes.
* Coordinate travel arrangements and itineraries.
* Order office supplies and manage office logistics.
* Coordinate and manage events and liaise with vendors.
* Assist with budget monitoring and expense reports.
* Support various projects and maintain a well-organized office environment.
* Act as a point of contact for stakeholders.
* Handle sensitive information with discretion.
* Proactively identify needs and address potential risks.
Qualifications and Skills
* Proven experience as an Executive Assistant and office management.
* Experience in event management.
* Strong multitasking, prioritization, and deadline management skills.
* Excellent verbal and written communication.
* Accuracy in scheduling, documentation, and data entry.
* Problem-solving skills and proactive approach.
* Proficiency in Microsoft Office and similar software.
* Ability to build positive relationships and work autonomously.
* Understanding of risk management principles.
* Professionalism and confidentiality.
What We Offer
* Competitive salary.
* Flexible, family-friendly working environment.
* Employee Assistance Program.
* Modern office near Macquarie Park metro station.
* Secure onsite parking.
* Birthday Leave.
* Opportunities for professional growth.
* Recognition of achievements.