Bard Engineering Group is a well‑established Australian company that has serviced the Australian and international mining and support industry for over 30 years.
We are seeking a highly organised, proactive and customer‑focused Purchasing & Administration Officer to support the day‑to‑day running of our Mackay branch.
This role is ideal for someone who thrives in a fast‑paced environment, enjoys variety in their work, and is confident liaising with suppliers, customers and internal teams.
About the Role
Reporting to the Branch Manager, the Purchasing & Administration Officer provides broad support across purchasing, office administration, transport coordination, customer service and reporting. Every day is different—ranging from raising purchase orders and booking freight, to assisting with accounts, supporting internal stakeholders, and keeping the office running smoothly.
Key Responsibilities
Purchasing
* Raise purchase orders for materials, parts, consumables and services
* Source quotes, compare pricing and liaise with suppliers
* Follow up deliveries, resolve delays and maintain accurate supplier files
* Assist with inventory, cycle counts and year‑end purchasing activities
* Support purchasing compliance and maintain accurate Epicor data
Administration
* Provide general administrative support to management and workshop teams
* Maintain filing systems, databases, contact lists and office records
* Assist with accounts payable/receivable overflow work
* Manage office supplies and coordinate maintenance of office equipment
Customer Service & Reception
* Answer incoming calls, greet visitors and manage shared inboxes
* Assist customers with enquiries, statements and order updates
* Support sales order entry when required
Transport Coordination
* Book freight and arrange consignment documentation
* Liaise with customers and internal teams regarding dispatch and returns
* Ensure accurate transport records and timely dispatch of goods
Reporting & Compliance
* Assist with monthly reporting and branch administration tasks
* Ensure WHS and Quality procedures are followed
* Raise OFIs, report incidents and assist with inspections/audits
About You
* Proven experience in administration, purchasing or office support
* Strong computer skills (MS Office essential; ERP experience ideal)
* Excellent communication and customer service skills
* Strong attention to detail and high accuracy in data entry
* Ability to multitask, prioritise and meet deadlines
* A positive, proactive and "can‑do" approach
* Willingness to learn, grow and support a busy operational team
* Experience in manufacturing, transport, freight, procurement or similar industries highly regarded
How to Apply
If you meet the required skills above and are looking for a new challenge.
Please forward your application today
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