MC Dental are seeking a motivated and personable Client Care Representative to join our Client Care Team. Acting as a key point of contact for patients across all clinics, you will assist with inbound and outbound communication, recall management, appointment coordination, account follow-ups, and front office administration.
This is a phone and systems-based position, suited to candidates who are highly organised, solution-focused, and passionate about delivering excellent customer service — even behind the scenes. If you have had previous experience in the dental industry we would love to hear from you
Objectives of the Role (Key Responsibilities)
* Handling high volumes of inbound and outbound calls with professionalism and empathy.
* Support recalls, lapsed patients, incomplete treatment follow-ups, and FTA/cancellation outreach.
* Follow up on outstanding accounts and provide support to clinic teams with managing bad debts.
* Communicate relevant information to patients regarding available treatments and current promotions, ensuring all questions and concerns are addressed clearly and accurately.
* Own each patient interaction through to resolution, including appropriate escalation follow-ups, accurately documenting all patient interactions and outcomes.
* Meet and exceed individual and team KPIs including call quality, service level, and follow-through targets.
* Deliver natural, patient-focused communication using approved scripts where relevant.
* Support front office administrative and ad-hoc tasks as required.
* Collaborate with both clinical and administrative staff to ensure a smooth patient experience.
* Recommend process improvements to enhance both internal workflows and patient satisfaction.
Skills & Qualifications
* Dental background (e.g. dental receptionist, dental nurse) is highly regarded.
* Prior experience in a customer service role; preferably in a reception, administration or call centre role.
* Confident using practice management systems (training available).
* Excellent verbal and written communication skills.
* High attention to detail, strong documentation and data entry skills.
* Calm, professional, and empathetic approach to problem-solving.
* Ability to multitask and thrive in a fast-paced environment.
* Experience working with a multicultural client base and diverse workforce; proficiency in a second language highly regarded.
Working Conditions
* Onsite role based at the MC Dental support office in Richmond, VIC.
* Flexibility across 7-day roster (weekday, evening, and weekend shifts may apply).
About MC Dental
MC Dental is a modern, multi-location dental practice known for delivering high-quality care with a patient-first approach. With six clinics across Melbourne and a growing reputation for excellence, our team prides itself on professionalism, empathy, and outstanding service.
Our Client Care Team, based at our Richmond office, plays a vital role in ensuring seamless patient experiences across all clinics.
Why Join MC Dental?
* Modern office with strong team support and resources.
* A dynamic and positive multi-cultural team environment where your work has impact.
* Ongoing training, mentorship, and clear career pathways.
* Supportive leadership and a collaborative team culture.
How to Apply
Submit your resume and a brief cover letter outlining your interest in the role and how your experience aligns with the position. We look forward to hearing from you
Job Types: Full-time, Part-time
Pay: $28.00 – $32.00 per hour
Language:
* Mandarin (Preferred)
Work Authorisation:
* Australia (Required)
Work Location: In person