Executive Personal Assistant
This busy and dynamic role requires exceptional project management skills, a proactive approach, and meticulous attention to detail. As an Executive Personal Assistant to the CEO, you will support your on-the-go visionary leader in a Gold Coast location.
Working within the micro-office at a minimum of two days per week, you will appreciate the autonomy, flexibility, and variety offered in this position. Equally comfortable when self-directing from home, working within a small team, and coordinating international colleagues, your adaptable and highly-organised mindset will ensure your success.
Key Responsibilities:
* Managing the CEO's calendar, agendas, minutes, and actions registers.
* Leveraging systems such as Slack, Workplace, Jira, Google suite, and Microsoft Office to manage tasks and documentation.
* Coordinating inbound and outbound correspondence.
Additional Responsibilities:
* Coordinating domestic and international travel arrangements.
* Building positive relationships with internal and external stakeholders.
* Professionally preparing documentation such as presentations and reports.
To succeed in this role, you will need dedication to discretion and maintaining confidentiality, strong multitasking skills, commitment to accuracy and attention to detail, and highly developed organisational skills and self-motivated mindset.
Preferred Skills and Qualifications:
* A minimum of 10 years' experience supporting C-suite executives.
* Demonstrated track record in project management.
* Strong proficiency in Microsoft Office and Google suite.
* Experience with financial systems such as Quickbooks and Xero.
Benefits:
* Hybrid working arrangements.
* Flexible working hours due to working within different timezones.
* Opportunities for international travel.
Others:
The ideal candidate will be able to work effectively both autonomously and as part of a team, possess superior capabilities in anticipating needs, decision-making, and problem-solving, and demonstrate a flexible, proactive approach to adapt to changing priorities with a positive attitude.