The client is a privately owned, Sydney-based commercial construction company completing projects across New South Wales, with offices also located in Newcastle and Wollongong. Specializing in education, corporate, retail, aged care/retirement living, and government projects, the client manages developments with budgets of up to $10 million.
JOB DETAILS
The Bid Coordinator will lead the tendering process and support marketing initiatives by ensuring the preparation, submission, and management of bids align with industry standards and company objectives.
Responsibilities
Facilitate and lead weekly and monthly team meetings to foster collaboration and progress.
Identify and implement process improvements to enhance internal efficiency.
Manage and maintain internal database systems and registers.
Coordinate, prepare, and submit RFTs, RFQs, and panel applications, ensuring deadlines and compliance are met.
Develop and maintain a library of templates and procurement processes.
Proactively identify and pursue tender opportunities while managing active tenders.
Represent the organisation at industry briefings, forums, and debrief sessions.
Maintain up-to-date knowledge of industry standards, regulations, and protocols.
Ensure all processes comply with WHS, Quality, and Environmental requirements.
Oversee the tender register to ensure accurate tracking and reporting.
Manage extensive diary scheduling to support organisational operations.
Evaluate subcontractor quotations for cost-effectiveness and compliance.
Cultivate and maintain strong business relationships with clients and stakeholders.
Manage the internal library and contractors’ database for streamlined operations.
Review contract documents to ensure compliance with regulatory and organisational standards.
Prepare and submit daily reports to provide operational insights and updates.
Required Software Proficiency or similar
Qualifications and Experience
3+ years of construction bid coordination and tendering experience.
Proven track record with a leading contractor, demonstrating career longevity.
Exceptional organisational and time-management skills.
Strong written and verbal communication skills.
Proficiency in tendering and project management software.
Solid understanding of WHS, Quality, and Environmental compliance.
What Sets You Apart
Experience managing end-to-end bid coordination and marketing functions.
A proactive approach to identifying opportunities and process enhancements.
Strong ability to build and sustain effective business relationships.
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