Join to apply for the Administrative Services Officer role at Grampians Health6 days ago Be among the first 25 applicantsJoin to apply for the Administrative Services Officer role at Grampians HealthGet AI-powered advice on this job and more exclusive features.$36.57 per hour + salary packaging | Administrative Services Officer - Grampians Mental Health & Wellbeing ServicePermanent Full Time opportunity | 40 hours per week including a monthly ADOAbout The RoleThis is a dynamic front line position supporting both community and inpatient mental health services across the Ballarat region. You’ll be part of a committed administration team, providing essential support to multidisciplinary teams, patients, and families. The role offers variety, responsibility, and the opportunity to work in a fast-paced health environment. Your day-to-day will involve reception duties, data management, medical correspondence, and interaction with staff and service users. While the core hours are weekdays, there is also the opportunity to participate in a rotating weekend roster supporting the inpatient unit.Key ResponsibilitiesManage reception, phone, and front line enquiries with professionalismMaintain patient information using CMI, WebPAS, BossNet (OPAL), and moreCompile correspondence, type medical reports, and support data reportingSupport calendar management, meeting agendas, and room bookingsAudit and update data to ensure patient record accuracyContribute to service improvement and admin system efficiencySkills & ExperienceProven admin experience in a health, mental health, or medical settingProficient in Microsoft Word, Excel, Outlook, and health information systemsConfident communicator with strong customer service skillsAbility to prioritise under pressure and adapt to changing needsUnderstanding of medical terminology and confidentiality principlesTo see a full copy of the Position Description please click hereInterested?Click APPLY or if you wish to discuss the role prior to applying, contact Belinda Collie, Administration Manager, Grampians Mental Health & Wellbeing Service on 5320 4156 for a confidential discussion.If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applyingWe're actively seeking candidates for this role and will review applications as they are submitted. Applications will close when the position is filled.About Grampians HealthGrampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.Culture & BenefitsFlexible work arrangements and purchase leave opportunitiesSalary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidaysAccess to Staff Fitness programStaff rewards and recognition programsBallarat RegionBallarat is the largest centre in Western Victoria and the state’s fastest growing inland city. Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit BallaratDiversity and InclusionAll appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesHospitals and Health CareReferrals increase your chances of interviewing at Grampians Health by 2xGet notified about new Administrative Services Officer jobs in Ballarat, Victoria, Australia.Business Support Officer (People and Culture)Ballarat, Victoria, Australia 2 weeks agoWe’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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