Marshall White, a distinguished name in Melbourne's premium real estate market, is offering an outstanding opportunity for a meticulous and service-driven Trust Administrator to join our esteemed Finance team.
With nine offices across some of Melbourne's most prestigious suburbs – including Stonnington, Boroondara, Port Phillip, Bayside, Manningham, and the Mornington Peninsula – Marshall White is a recognised leader in Residential Sales, Project Marketing, and Property Management.
Our unwavering commitment to excellence, innovation, and client service has earned us a reputation as one of the most trusted and respected brands in luxury real estate.
These achievements are grounded in our core values:
* Integrity – We do what we say, and we do what's right.
* Teamwork – We believe in winning together and thriving together.
* Professionalism – We strive for excellence in every moment.
About the Role
The Trust Administrator plays a vital role in ensuring the efficient operation of our trust accounting and marketing payment processes. This position is ideal for an individual with a strong administrative background, a passion for delivering exceptional service, and a desire to build a long‑term career in the real estate sector.
Working within a supportive finance team, the Trust Administrator will liaise with both internal teams and external stakeholders, contributing to the smooth operation of our property marketing and trust accounting systems.
Key Responsibilities
* Daily receipting and reconciliations of the Trust Account/s
* Prepare draft account sales and processing sales deposit transfer (S24, S27 and Settlements) in a timely manner
* Communicate, liaise and assist vendors, purchasers, legal representatives and sales agents and admins on all trust queries
* Assist and provide guidance to admin staff on all trust related matters and ensure processes are followed as per Marshall White standard and policy
* Maintaining records to meet legislative requirements and ensure compliance in accordance with the Estate Agents Act and Sale of Land Act
* Maintain the outstanding deposit report and ensure deposit is paid on time
* Assist with End of Month Roll over and End of month Reports
* Assist with weekly sales report to office directors
* Prepare commission sheet (Projects sale) and tax invoices to developer
* Weekly follow up on outstanding tax invoices with developer
* Support Trust team and relieve staff if required
* Maintain Trust database integrity
Key Qualifications, Skills & Experience
* Experience in all aspects of Sales Trust Accounting for Real Estate
* Experience with Box + Dice software (training to be provided if required)
* Accurate data entry and high level of numeracy skills
* Computer and Internet (Microsoft Office, Intermediate to Advanced Excel, Outlook, Property Management software)
* Ability to communicate with a variety of stakeholders
* Team Player
* Multitasking skills and ability to prioritise workload
* Efficient and effective time management
Why Join Marshall White?
At Marshall White, we understand that our people are our most valuable asset. We provide a dynamic, supportive environment where careers are nurtured, and success is shared. Whether you're looking to grow your career in real estate administration or finance, you'll benefit from the expertise and guidance of industry leaders in a collaborative and inclusive setting.
Employee Benefits
* Work within a prestigious real estate brand known for excellence and innovation
* Competitive salary and access to ongoing professional development programmes
* Supportive team environment with mentoring from experienced professionals
* A vibrant workplace culture with regular team events and staff wellbeing initiatives
* Access to structured learning and development pathways tailored to your growth
* Be part of a workplace that values diversity, collaboration, and integrity
Application Note
Only applicants who closely match the selection criteria will be contacted. You must currently reside in Melbourne and hold full working rights in Australia. Note to Recruitment Agencies: This vacancy is being managed internally; we do not require agency support at this time.
Marshall White is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.
#J-18808-Ljbffr