We're on the lookout for a proactive, super-organised, and highly capable Personal Assistant to support a busy CEO across both personal life and a growing civil construction business.
This is a dynamic, hybrid role—mostly work-from-home, but with 2 days per week onsite (Gold Coast area), and the occasional need to jump in the car, pick something up, or head to site. You'll need to be happy getting hands-on and rolling up your sleeves when required.
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Key Responsibilities:
Personal & Family Support
* Splitting and reconciling joint expenses between parents
* Managing personal inbox, including bills, subscriptions, and service providers
* Coordinating school communication and activities
* Managing family schedules, appointments, and calendars
* Booking and following up on car servicing and repairs
* Overseeing house and contents insurance
* Grocery management, online orders, and returns
* Assisting with real estate & development projects e.g. approvals, paperwork, tracking
* Travel and accommodation bookings for family holidays
* Acting as the go-to person to "figure it out" when something needs doing
Business Support
* Inbox management – filtering, prioritising, and responding to key business emails
* Payment and invoice reconciliation (via Xero preferred)
* Tracking business expenses and managing reimbursements
* Manage companies machine dry hire when not in use e.g. excavators
* Travel and flight bookings for business trips
* Occasional in-person errands (e.g. trailer pickup, site visits)
* Filing, reporting, and general business admin support
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Who You Are:
* You're a capable, confident multitasker who takes initiative and solves problems
* You're highly organised with obsessive attention to detail
* Comfortable handling both executive-level admin and hands-on errands
* You work independently but know when to escalate or check in
* Happy to jump in the car, collect a trailer and head to site or run an errand if needed
* Approachable, adaptable, and quick on your feet
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Ideally, You Have:
* Experience as an Executive Assistant or in a similar role
* Experience with Xero (or confident learning)
* A "get stuff done" attitude and a strong sense of ownership
* Bonus points if you're a bit of an OCD-level organiser (think: capable mum energy) who thrives on being across lots of moving parts
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Hours: 4–5 hours per day
Location: Hybrid – Work from home + 2 days/week at CEO's house (Gold Coast)
Start Date: ASAP