Job Overview
Seeking a skilled and detail-driven professional to support multiple projects across Western Australia. As the Operations Coordinator, you will play a vital role in ensuring project success.
The ideal candidate will possess strong organizational skills, attention to detail, and the ability to juggle competing priorities.
Key Responsibilities
* Project Coordination - Coordinate all aspects of assigned projects from start to finish.
* Collaborate with client superintendents to ensure consistent delivery of the contractor on a day-to-day basis.
* Ensure full compliance and workforce coverage across sites.
* Oversee equipment supply and logistics in line with project requirements and contractual obligations.
Workforce Planning & Rostering
* Monitor resource availability and adjust rosters for leave, shift changes, or site priorities.
* Manage ongoing and shutdown rosters in line with project schedules.
Personnel & Stakeholder Engagement
* Maintain strong communication with internal stakeholders, site teams, and clients.
* Support performance monitoring, training, PPE, and leave scheduling/coverage.
Systems & Compliance
* Use mobilization and project coordination systems to track qualifications and workforce data.
* Ensure site/client requirements are met and escalate issues where required.
Timesheets & Payroll
* Review & process timesheets timely and accurately.
* Provide reporting and keep records up to date.
Process Improvement
* Identify operational inefficiencies and propose system improvements.
* Action feedback from site teams and support implementation of system improvements.
Day-to-Day Duties
* Roster management and scheduling coordination, ensuring adequate workforce coverage across all sites.
* Maintain documentation, site-readiness checklists, and project schedules.
* Track qualifications, certifications, and site access requirements for compliance.
* Support site teams and attend site visits as needed.
Additional Duties
* Maintain awareness of mobilization processes and support where required.
* Assist with broader operational tasks to ensure seamless service delivery.
* Collaborate with other departments to support broader service needs.
* Contribution to quarterly Reporting and Data analytics.