This is a Project Analyst - Hawthorn East role with Coles Group based in Hawthorn East, VIC, AU Coles Group Role Seniority - mid level More about the Project Analyst - Hawthorn East role at Coles Group We’ve been proudly serving Australian communities since 1914 and have grown to become a top 30-listed company on the ASX with a portfolio of iconic homegrown brands. At the heart of our continued success is over 115,000 team members working across the country, all contributing to bringing our customers smiles. You’ll not only get to see your work make a difference, you’ll be part of a team working together to help Australians eat and live better every day. About the team Our Technology team is the backbone of the business, building and maintaining the information technology infrastructure that support Coles Group. As a part of the Technology team, you get the opportunity to work through complex, challenging, meaningful problems using large data sets and new technologies to expand your skills and experience. About the role: As a Project Analyst, you will support end‑to‑end project delivery by providing high‑quality analysis, reporting, coordination, and administrative support. You will ensure project activities are effectively tracked, risks and issues are identified, and stakeholders receive accurate, timely information to support decision‑making. Key Responsibilities Project Analysis & Reporting Develop, maintain, and analyse project schedules, plans, dashboards, and documentation. Track project performance across scope, schedule, budget, and quality metrics. Prepare regular status reports, presentations, and performance insights for project and executive stakeholders. Analyse variances, identify trends, and highlight emerging risks or issues. Coordinate day‑to‑day project activities and maintain project schedules. Organise meetings, prepare agendas, and document minutes. Follow up on action items and maintain project management tools. Assist with project plans, documentation, and reports. Communicate effectively with internal teams, stakeholders, and external vendors. Support budget tracking, procurement, and resource allocation. Identify and escalate risks, issues, dependencies, and delays. Provide general administrative and coordination support to the project team. Project Coordination & Support Support planning activities including scoping, scheduling, resource planning, and financial forecasting. Coordinate project workshops, meetings, and stakeholder engagement activities. Maintain action logs, risk registers, issue logs, and decision registers. Develop project artefacts such as business cases, requirements documents, change requests, and closure reports. Data & Financial Analysis Monitor project budgets and expenditure alongside finance teams. Reconcile financial data and support cost‑benefit analysis or modelling. Ensure data accuracy and integrity across project and reporting systems. Risk, Issue & Dependency Management Analyse and identify risks, issues, and dependencies. Monitor and report on risks using established frameworks. Escalate critical risks or blockers to project leadership. Continuous Improvement Support improvements to project tools, templates, and processes. Contribute insights to enhance reporting accuracy and overall project delivery. About you and your skills: Strong understanding of Agile, Waterfall, and Hybrid methodologies. Proficient in MS Project, MS Office, Power BI, Excel, Jira, Confluence, Trello, Clarity and other PM tools. Ability to interpret qualitative and quantitative data. Experience with budget tracking and financial analysis. Collaborative mindset with a strong commitment to team outcomes. Prior experience as a Project Analyst, Coordinator, or equivalent in project coordination or administrative roles (preferred). Demonstrated ability to produce clear, accurate reporting. Project management certification (PRINCE2, PMP, Agile PM, Scrum). Experience working in complex or multi‑project environments. Exposure to digital transformation or technology‑focused projects. Excellent communication, both written and verbal. Strong stakeholder engagement and relationship‑building skills. High attention to detail and ability to manage competing priorities. Problem‑solving mindset with the ability to anticipate potential issues. Strong organisational and time‑management skills Ability to manage multiple tasks and deadlines LI-DIG3 What’s in it for you? Flexible working options: We know that work is only one part of your life, so we actively encourage a positive work-life balance and provide hybrid working options to help you achieve it. Office perks: Take advantage of our gym facility and fitness classes, free parking, BBQ area, mini-Coles supermarket, fooderie hub where you can sample new products before they hit the shelves, school holiday program and so much more when you come in. Discounts: Eligible team members receive 5% discount all year round on your Supermarket and Liquor online and in-store purchases. We also offer additional periods of double discount (10%) at various times throughout the year. As well as hotdeals exclusive to team members that translate into additional savings. Reward through recognition: Give and receive recognition, linked to our Coles values, through our digital recognition platform ‘mythanks’. You can accumulate points to redeem in the online shop for exciting gifts and electronic gift cards from an extensive range of retailers. Opportunities for learning and development: No matter where you start within our diverse business, you’ll have experiences, exposure, and education to satisfy you. Discover and explore a variety of career development programs and job-specific training. Paid parental leave: We understand how important your life outside work is and offer permanent team members paid parental leave to support you in balancing work and family. Investment in your future: Our annual team member share plan offer allows eligible team members to make regular pre-tax salary sacrifice deductions to purchase Coles Group shares. About the recruitment process We’re continuing to build a gender equitable team, and a culture that is just as diverse, inclusive and welcoming as the communities we serve. We are committed to creating a workplace that is safe and respectful for our team. We encourage applications from people of all ages, cultures (including Aboriginal and Torres Strait Islander peoples), abilities, sexual orientation and gender identities. We’re happy to adjust our recruitment process to support candidates with disability. For further information and additional contact details visit the ‘Our Recruitment Process’ section of our careers site or email inclusionrecruitment@coles.com.au Job ID: 174691 Employment Type: Full time Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Coles Group team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Supporting project delivery Tracking project performance Coordinating project activities Key Strengths Project analysis & reporting Data & financial analysis ⚠️ Risk, issue & dependency management Agile methodologies ️ Project management tools ️ Communication skills A Final Note: This is a role with Coles Group not with Hatch.