About The Role
In this role, you will provide high‐level executive secretarial and administrative support to the Executive Director, ensuring the effective coordination of office operations and supporting strong communication across internal and external stakeholders.
Work type: Permanent full‐time
Classification: Band 6 – $95,760 pa plus super
Key responsibilities
* Provide high‐level executive support to the Executive Director, including diary management, meeting coordination, and administration of the Executive Director's office.
* Coordinate agendas, prepare meeting materials, and undertake accurate minute Taking for senior meetings.
* Manage incoming communications, including screening, prioritising, and preparing draft responses on behalf of the Executive Director.
* Coordinate schedules for senior divisional staff and support effective planning across the Executive and Senior Leadership Teams.
* Build and maintain strong relationships with internal and external stakeholders to support effective communication and service delivery.
* Assist with budget tracking, monitoring, and reporting for the Executive Director's office.
* Undertake research, develop insights, and prepare presentations and recommendations on a range of issues.
* Support effective coordination of projects and provide regular status updates to the Executive Director.
* Provide high‐quality administrative and customer service support across the division.
* Undertake other duties and special projects as required.
About You
To be successful in this role, you will bring extensive experience in a senior executive support or secretarial role, with the ability to coordinate a busy executive office and manage competing priorities in a fast‐paced environment.
Essential Experience
* Tertiary qualification in a related discipline or extensive experience in a senior Executive Assistant/secretarial role.
* Demonstrated experience supporting senior executives, including coordination of executive office functions.
* Experience supporting corporate services functions, including exposure to Legal, Finance, or Human Resources environments.
* Highly developed organisational skills, including coordinating meetings, travel, and complex schedules.
* Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and electronic diary management systems.
* Strong written communication skills with the ability to draft correspondence, reports, agendas, and briefings.
* Demonstrated ability to manage sensitive and confidential information with integrity.
* Strong attention to detail with the ability to manage quality and document control processes.
* Demonstrated ability to plan, prioritise, and meet demanding deadlines.
* Well‐developed interpersonal and stakeholder engagement skills, including the ability to build rapport at executive and councillor level.
* Basic financial and budget monitoring capability.
Preferred candidates will be required to undergo a National Police Check as part of the recruitment process (funded by the City).
#J-18808-Ljbffr