Job description
Agency Department of Corporate and Digital Work unit Office of Digital Government
Development
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $75,091 - $85,611 Location Darwin
Position number 35031 RTF Closing 12/10/2025
Contact officer Camille Fong Lim on or
About the agency
Apply online
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF
YOUR TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and
accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for
the recruitment process or job, please discuss this with the contact officer. For more information about applying for
this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special
Measures plans, go to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative
coordination and Ministerial Liaison support.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:
* Providing high level secretarial support including minute taking and logistical support to working groups,
committees, and events/functions.
* Monitoring all communication channels in and out of the Executive's office, including email and diary
management, scheduling meetings, and travel arrangements
* Maintaining appropriate administrative systems, registers, processes, databases, and record management
ensuring effective and efficient workflows within the unit
* Managing a range of procurement functions including travel arrangements, purchasing, and processing credit
card transactions
* Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.
* Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of
staff within the agency, the Minister's office, external stakeholders and the general public.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to multiple senior leaders or executives, including
managing calendars, scheduling meetings, handling correspondence and maintaining confidential files and
records.
1. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management
systems with a willingness to adopt new technology.
1. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written
and verbally) with a diverse group of stakeholders and build positive working relationships with other executives
and staff.
1. Prior experience operating in a fast-paced environment with strong organisational and time management skills
with the flexibility to handle changing priorities and work independently with minimal supervision.
1. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive
improvements.
Further information
Additional inclusions may include further information that is relevant to the vacancy; for example, criminal history
checks, flexibility in starting dates, requirements for travel, etc.