The Australian Youth Orchestra (AYO) has a reputation for being one of the world's most prestigious and innovative training organisations for young pre-professional musicians.
AYO occupies a special place in the musical culture of Australia, where one generation of brilliant musicians inspires the next, where aspiring musicians get a taste of life as professional musicians, and where like-minded individuals from all over the country gather for intense periods to learn from each other, study and perform.
We have an exciting opportunity for a Finance Assistant to join our team based in our Chippendale office. The role is responsible for the effective and efficient processing of financial transactions for AYO including the accurate data entry of accounts payable and accounts receivable in the finance system (Xero) and the AYO database (Salesforce), and the reconciliation of balance sheet items.
The role would suit a detail-oriented, accurate and data-driven professional who has great organisational skills, is an excellent written and oral communicator and likes to contribute and add value across the organisation. A qualification in accounting/finance or equivalent is desirable with 1-2 years' experience working in an office environment
Our AYO team is vibrant, innovative, and passionate about making a positive impact through exceptional music experiences. We pride ourselves on valuing healthy work/life balance, offering flexible employment arrangements. AYO is an inspiring workplace, and we welcome people who are excited about both contributing to and benefiting from it.
ABOUT THE ROLE
The Finance Assistant is responsible for the effective and efficient processing of financial transactions for the AYO including the accurate data entry of accounts payable and accounts receivable in the finance system (Xero) and the AYO database (Salesforce), and the reconciliation of all balance sheet items. As part of a small team they will also be contribute to the effective and collaborative running of the office.
Key Responsibilities
1. Accounts Payable
· Process all accounts payable transactions, ensuring all claims and invoices for payment are processed accurately and timely (including coding and entering into Xero accounting system
· Responsible for preparing all payments including BPAY and EFT remittances for payment of invoices. Ensuring all payments are approved and reviewed in accordance with the delegations policy
· Oversee correspondence with suppliers re all amounts owing and all problems when they arise
· Oversee the data entry of all accounts payable to the G/L and reconcile, ensuring accuracy and completeness
2. Accounts Receivable
· Oversee the processing of all student payments (including payment plans) in Xero
· Oversee the correspondence with all outstanding debtors including students and other debtors
· Oversee the data entry of all accounts receivable invoices and receipts to the G/L and reconcile
· Raise customer invoices in Xero
· Maintain financial records in Salesforce
3. Bank Reconciliations and Banking
· Oversee reconciliation of bank statements
· Ensure all credit card transactions are recorded and accounts are reconciled
· Oversee all daily banking
· Ensure all receipts are recorded accurately and completely, and issue donation receipts for all donations
4. Monthly & Year-End Reporting
· Manage the company fixed asset register
· Assist Senior Financial Accountant with G/L reconciliations including superannuation, debtors, unallocated receipts, other debtors
· Prepare IAS and BAS reports
· Assist with FBT and franking credit refund
· Assist with the annual budgeting process
· Assist Senior Financial Accountant with monthly accounts
· Assist with annual statutory reports and the year-end audit
5. Payroll & HR
· Assist Senior Financial Account with new staff induction process
· Prepare payroll for casual employees and prepare STP report
· Assist Senior Financial Account with year-end payroll
· Process superannuation payments
6. Administrative Duties
· Manage document and record keeping
· Assist the Senior Financial Accountant with other administration duties as required. (IT & communications, insurance renewal, workers compensation renewal, office admin duties)
7. Other Duties
· Assist with other duties and ad hoc tasks and projects as reasonably required from time to time
SELECTION CRITERIA
Essential:
* Qualification in accounting/finance or equivalent
* 1-2 years' experience in office environment
* Experience with a cloud-based accounting system and Microsoft office suite
* Experience with any cloud-based accounting system including Xero, MYOB, QuickBooks or other major platforms is acceptable
* Excellent oral and written communication skills
* Excellent attention to detail
* Efficient and effective team member
* Australian/NZ Permanent Resident or citizen.
Desirable:
* Experience with Salesforce
If you would like further information, please contact Rossy Yang (Senior Financial Accountant) at
Please forward your application to and include:
· a one-page cover letter, including a response to the selection criteria, included in the position description, which demonstrates how your experience and knowledge is applicable to the position
· your current resume
Applications will close on Friday 16 January 2026 and will be reviewed on receipt.