Reference Number: 1627930
About the Role
The Administrative Officer provides comprehensive and confidential administrative support to the Secretariat, ensuring seamless continuity of operations and contributing directly to the efficiency and effectiveness of governance processes.
Operating under general direction, this pivotal role supports team operations, stakeholder engagement, and high-level coordination.
Your responsibilities will include:
* Coordinate day-to-day administrative and operational activities across the Secretariat team.
* Develop and maintain effective administrative processes that meet operational needs.
* Screen incoming phone calls, emails, and visitors, handling inquiries or redirecting as appropriate.
* Manage the team's shared inbox, ensuring timely and accurate task delegation and resolution.
* Liaise with a wide range of stakeholders, including executive managers, EAs, dignitaries, and representatives from industry and government.
* Maintain and manage busy calendars and appointments for team members to optimise workflow.
* Ensure timely communication of critical updates to the Director, Governance Services & Council Secretary.
* Prepare correspondence, presentations, reports, and briefing materials as required.
* Take accurate minutes for governance meetings and ensure appropriate follow-up.
* Support logistical planning for governance-related meetings, including booking venues, organising travel, and arranging accommodation and catering.
* Maintain and update team webpages and staff portal content to ensure accuracy and accessibility.
* Oversee the governance committee meeting schedule, making updates as needed and communicating changes effectively.
* Handle sensitive and confidential information with the utmost discretion.
Who we are looking for / Selection Criteria
* Proven experience in a high-level administrative or executive support role.
* Excellent written and verbal communication skills.
* Strong time management and prioritisation skills.
* High level of proficiency in Microsoft Office Suite and other relevant software.
* Experience managing complex calendars and coordinating meetings.
* Ability to maintain confidentiality and exercise sound judgment.
* An understanding of corporate governance principles and university governance structures.
This Continuous G05 level role attracts a remuneration of $83,283 - $91,103 + 17% Superannuation.
Role Requirements
* As this is a continuing (permanent) role, permanent work rights in Australia are required.
* Successful applicants are subject to a National Police Clearance and background, integrity, and reference checks to Curtin's satisfaction.
About Curtin University
We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live.
For more information, please visit https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/
What We Offer You
Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and a supermarket. Additionally, Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and a variety of discounts for retail, travel and more.
For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/
Applications close: 9pm (AWST), Sunday, 21st June 2026.
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