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The Payroll Officer is responsible for processing and maintaining payroll records for all employees in a timely and accurate manner. This role involves managing payroll systems, ensuring compliance with relevant legislation, and providing support for employee payroll inquiries.
Workplace Health & Safety
* Take reasonable care for your own health and safety and the health and safety of other people in the workplace.
* Comply with health and safety policies and procedures, including the investigation and reporting of hazards and incidents to your manager.
* Comply with any reasonable instruction related to health and safety.
* Do not interfere with or misuse anything provided in the interest of health and safety.
* Understand and reinforce the requirements of HSE to keep our people safe.
* Meet company HSE requirements.
Key Responsibilities
Payroll Processing:
Process payroll for all employees, including salaried, hourly, and contract workers.
Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions (e.g., tax, superannuation, and benefits).
Process adjustments for pay discrepancies, back pay, and leave balances.
Maintain and update employee records related to payroll.
Compliance and Reporting:
Ensure compliance with all federal, state, and local tax regulations and employment laws.
Prepare and submit all relevant payroll-related statutory filings (e.g., tax returns, superannuation contributions).
Provide accurate reporting to finance, HR, and other departments as required.
Prepare and distribute payslips
Data Management and Accuracy:
Maintain accurate and up-to-date records of employee hours worked, leave taken, and other payroll-related data.
Verify and reconcile timekeeping systems, ensuring accuracy of data.
Perform regular audits to identify discrepancies and correct errors.
Employee Support and Inquiries:
Respond to employee queries related to payroll, leave entitlements, deductions, and other payroll matters.
Educate employees on payroll-related policies, including tax implications, superannuation, and leave accruals.
System Maintenance and Improvements:
Assist in the maintenance and update of payroll software systems.
Stay updated on changes to payroll laws and regulations and ensure they are reflected in payroll processes.
Confidentiality and Security:
Ensure confidentiality and integrity of employee payroll information.
Adhere to data protection and privacy laws when managing sensitive employee information
Qualification
* A degree or qualification in Human Resources, Finance, Accounting, or a related field is preferred.
* Relevant certifications (e.g., Payroll Administration) may be an advantage.
Skills
* Strong attention to detail and organizational skills.
* Excellent time-management abilities and the ability to handle multiple tasks simultaneously.
* Strong communication skills and the ability to interact effectively with employees and management.
* High level of integrity and ability to handle confidential information.
Knowledge
* Knowledge of payroll-related legislation, tax laws, and statutory requirements.
Experience
Minimum of 2-3 years of experience in a payroll processing role.
Familiarity with payroll software (e.g., SAP Chris 21)
Benefits & Culture
* Friendly and inclusive environment
* Growth and development are supported and promoted
* A discount program where employees, and their family members, can save at over 400 retailers Australia wide
* A well-being program that provides advice about mental, physical, and financial well-being
* An Employee Assistance Program (EAP) that is available to employees and their families
* Cultural diversity is valued and supported
* Emphasis on learning and development, where a state-of-the-art LMS is available to all employees
Diversity Statement
Within Certis Australia, we believe our strength lies in the diversity of our people. We offer an inclusive culture where you can be your authentic self, contribute your unique perspective and grow with equal opportunities for advancement. Our commitment to a Safer, Smarter and Better workplace ensures every employee is supported, respected and empowered. We actively encourage First Nations and Torres Strait Islander people to apply as we build a brighter future, where all voices matter
Certis Security Australia Master License
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