Martin-Baker is the world's leading ejection seat manufacturer and has saved over 7788 lives. Martin-Baker Australia provides Maintenance, Repair, Overhaul and Upgrade, Training and Logistics support to its customers in the Australia and the SE Asian region.
Martin-Baker Australia is searching for an exceptional new team member to join as an Executive Assistant/Office Manager to our Managing Director as well ensuring our small high-performing team are operating efficiently and positively.
Williamtown is our Australian headquarters but you will have interactions with our teams in Perth, Sale and overseas.
We work a 4 day week and provide funded training and development opportunities to all employees.
Key duties of the role will include:
Provide Executive Assistance to the MD, including but not limited to diary management; domestic and international travel and accommodation arrangements; drafting, editing, and formatting correspondence and presentations; and screening mail, email, and phone enquiries.
Prepare agendas for Board, committee, and management meetings; attend meetings (after hours as required); and produce and distribute minutes and action items.
Preparation, update and analysis of periodic order summaries.
Preparation of contract reporting documentation based on data from technical staff.
Coordinate and assist in the provision of goods and services to customers.
Update and maintain online files.
Arrange staff meetings and social events where necessary and across multiple-time zones.
Perform project work and other ad hoc duties as necessary.
Manage the smooth running of the Williamtown office; liaise with the strata manager, tradespeople, and suppliers; oversee meeting room and garage bookings.
Maintain office supplies, stationery, and amenities across all Australian sites.
Promote a positive and inclusive work environment.
Qualifications & Experience:
Demonstrated experience working as an Executive Assistant at a senior level
Track record liaising with senior internal and external stakeholders
Excellent verbal and written communication and interpersonal skills
Proficiency in the use of standard software applications
Desirable Experience & Qualifications:
Relevant tertiary qualification in a business administration related discipline and/or extensive experience in a senior administration role
Experience in contract administration
Experience in event management
Skills we're looking for:
Excellent organisational and multi-tasking skills, combined with the ability to coordinate a varied range of activities and relationships effectively
Remains calm and effective under pressure, manages competing priorities, and consistently meets deadlines
Excellent stakeholder manager that can work effectively with people from different backgrounds, in order to meet diverse expectations and requirements
Flexible and responsive, highly motivated, and able to confidently work autonomously
Demonstrated initiative, problem solving and decision-making skills
Excellent attention to detail.
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Your application will include the following questions:How many years' experience do you have as an Assistant Office Manager? Which of the following statements best describes your right to work in Australia? How many years' experience do you have in event management? What's your expected annual base salary? How much notice are you required to give your current employer? Do you have a current Police Check (National Police Certificate) for employment?
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