Tuckshop Convenor
Location
The Willows State School P&C QLD – Tuckshop
Employment Status
Casual (30 hours per week)
Working Hours
35 – 38 hours per week – During QLD School Terms
Report To
P&C Operations Manager and President
About the Role
The Willows State School P&C is seeking an enthusiastic and organised Tuckshop Convenor to effectively and efficiently manage the daily operations of our school tuckshop. This is a hands-on role ideal for someone who enjoys working in a school environment, supporting healthy food choices, and being part of a friendly school community.
Key Responsibilities
· To manage the Tuckshop under their control in accordance with the policies and standards as determined by the P&C Association as approved.
· To actively plan for and maintain high standards of management and maintenance of the equipment & Tuckshop at all times.
· Order goods from suppliers approved by the P&C Association in accordance with stock levels set by the P&C Association.
· Check deliveries for quality (temperature), return any stock not up to standard and obtain credit notes for the same. Match quantities with delivery dockets. Conduct delivery checks, including temperature checks and recording in the temperature log.
· Hand over delivery dockets and credit notes to the Operations Manager on a weekly basis.
· Enter deliveries into the stock control system weekly.
· Ensure all stock is stored within the Food Safety requirements.
· Stock take each month and provide a copy to the Operations Manager.
· Manage and lead all staffing, including assistants, volunteers and visitors of the tuckshop.
· Build good relationships with voluntary workers and encourage a team spirit.
· Ensure close and open communication and supervision of all staff and volunteers in the Tuckshop as well as encouraging those volunteering.
· Ensure the Tuckshop is always in an orderly and safe condition.
· Be responsible for always maintaining hygiene and WH&S within the Tuckshop, immediately record incidents on the P&C incident form, advise the Operations Manager of any potential or actual hazards and record and notify the Operations Manager of any injuries or dangerous occurrences.
· To be aware of the Accounting for Parents and Citizens’ Associations Manual, which outlines the requirements for the operation of P&C Association business.
· Ensure control of float storage and cash takings are secure and remove excess money regularly for safe keeping.
· Record the daily takings with a second staff member, including cash register excess or shortfall.
· Prepare the bank deposit slip and deposit the takings daily in the P&C Association bank account or with a receiver designated by the P&C Association.
· Submit monthly written reports to the P&C Association on the operation of the Tuckshop, using the supplied report template.
· Report in writing to the P&C Association and/or Tuckshop Committee meetings, matters affecting the running of the tuckshop including advice concerning the menu, new products available, price changes, equipment maintenance and replacement needs.
· Participate in the preparation of the annual budget and provide advice and guidance to the P&C Association as may be required.
· Ensure compliance with all Government Regulations, legislation and standards and requirements at all times and assist the P&C Association in completing any necessary forms or returns.
· Retain the Tuckshop keys in a safe place. Others may be held by the President of the P&C Association or their nominee and the Principal. Tuckshop keys to be signed out and always kept safe.
· Each morning the Tuckshop is to be unlocked and checked that all is in order.
· At the end of the day ensure all appliances (except refrigerators and freezers) and windows are locked up. Follow P&C Association policy.
· Restrict entry to the tuckshop to only those who should be there. No children or unwell personnel to enter the Tuckshop
· To be aware of community needs and changes as they occur and how these can or do influence the Tuckshop and to report these matters to the P&C Association.
· To be prepared for and prepare staff and volunteers for unusual events which may occur in respect of child safety
· To identify opportunities for ongoing staff development and training.
· Accept training opportunities in the areas of nutrition, hygiene, management of voluntary workers and general tuckshop management and build contacts with Convenors in other nearby schools.
· Ensure menu is Smart Choices compliant. Make recommendations to the P&C Association on requirements under Smart Choices.
· Seek the opinions of students and the school community regarding menu.
· Follow the volunteer workers guide to ensure they are trained and conducting work in a safe and responsible manner
· Plan, budget, prepare and deliver food for school and teacher events
· If requested by P&C Association be a member of the interviewing panel with members of the P&C Association.
· To recommend to the P&C Association staffing levels. To authorise recommended expenditure in accordance with the Budget for the Tuckshop subject to the necessary approval of the Committee for larger items of equipment, etc.
· To manage staff in cases where there is non-compliance with accepted work patterns, behaviour and standards in accordance with accepted processes. Serious performance and/or behaviour must be reported to Operations Manager or their nominee.
· Be aware of changes to the Tuckshop environment including but not limited to Government policy, school Behaviour Management policy, personal behaviour, interaction with others in the school community and the Principal’s requirements for the operation of P&C businesses.
· Be familiar with the emergency equipment.
· Follow all reasonable and lawful directions of your managers/supervisors and the P&C executive.
· Uphold a high ethical and professional standard and represent the P&C Association positively at all times.
· Follow the directions of the appointed Emergency officers (e.g. Fire Wardens) and/or the Principal and his/her appointed representatives in the event of an Emergency or an Emergency Drill.
About You
* Experience in staff management, supervision, and leadership
* Experience in food service, hospitality, or canteen operations (preferred)
* Strong organisational and time-management skills
* Strong technical ability
* Friendly, reliable, and able to work independently
* Knowledge of food safety and hygiene practices
* Enjoy working with children in a school environment
Essential Requirements
* Current QLD Working with Children Blue Card – must be obtained prior to commencing
* Food Safety Supervisor certification (or willingness to obtain)
* Ability to meet QLD food safety and workplace health & safety requirements
· Comply with P&C Operating Guidelines and the Code of Conduct
What We Offer
* School-friendly hours
* Supportive school community
* Meaningful work contributing to student wellbeing
How to Apply
Please submit your resume and a brief cover letter to:
📧 *******@twsspandc.org.au
📅 Applications close: 24th April 2026 at 6pm