CORE FUNCTION: To provide contractual and financial administrative support to Managers to facilitate efficient management of the financial aspects related to carrying out the services within the business.
Principal Duties
* The provision of financial & administrative support to the Managers for operational delivery for all work through the Perth office.
* Provide feedback and share as and when necessary, with the Commercial and Finance Department with regards to areas of improvement, e.g. costs, tendering etc.
* Develop, implement and maintain cost accounting procedures as to give a clearer financial overview of the client contract
* Assisting the Manager with tasks as and when required
* Provide financial administration support to the Perth office for end of month and end of year financial reporting requirements, in accordance of the direction of the Regional Financial Controller.
* Produce project accruals to Finance Manager for end of month
* Assist the Manager to ensure all proforma / tax invoices are prepared accurately, in a timely manner and paid within the due dates.
Complete the administration and clerical tasks required to account and support monthly claims and invoicing in accordance with the contracts such as (but not limited to).
* If necessary, track and monitor supplier activities including flight booking invoices for staff mobilising to site, including liaison with the operational team to be aware of which personnel are mobilising to site.
* Collate weekly DPR’S for preparation of project invoicing.
* Entering of man hours, equipment and consumables derived from daily/weekly work reports with the application of the rules/parameters outlined within the applicable contract.
* Reconciliation of weekly/daily work reports with payroll timesheets to ensure correct data collation and interpretation of events.
* Communicate and facilitate in the rectification of any incorrect information, data collation or misinterpretation with HR, Site & Payroll.
* Collate and apply to claims all third-party invoices and expense claims with back chargeable expenses not covered within the unit rates.
* Confer with HR and the client with relation to personnel contract variations and change in personnel duties & responsibilities that are to be on-costed to the client.
* Record all written instructions from the client to act in any way that differs from what is outlined in the contract.ie approval of overtime
* Liaise with the client regarding information required for invoice preparation and to resolve queries around the financial administration of the projects. This process to ensure the client is adhering to contractual payment terms.
Set up and maintenance of Contract File containing, but not limited to:
* Copy of the Signed Contract detailing the estimated contract value, each milestone and KPIs, estimated start and end date.
* Signed Project Notifications for each site staff (if required)
* Insurance - certificates of currency.
* Rosters for Work and FIFO.
* Project Organisation Chart.
* Registers of Staff, Equipment, Consumables, Medicals and Training
* Register of Issues and Solutions
* Register of Variations to the Contract
* Contract or project review meeting minutes detailing milestones, KPIs, technology, manning, etc.
* Suppliers’ quotes and invoices monitor costs
Invoicing in SAP
* Creation & maintenance of quotations
* Creation & maintenance of material line items
* Creation & maintenance of Contracts
* Periodic & Contractual price changes
* Create invoices
* Maintenance of payment terms
* Maintenance of functional locations and client billing details
* Creation & maintenance of correct WBS elements for reporting
Knowledge and Skills
* A qualification in commerce, business or accounts with a minimum of three years’ experience in accounts or project/contracts administration or function is preferred
* Proven ability with proactive communication with external parties; suppliers and clients
* Solid knowledge of project and/or contract management processes
* Attention to detail and an aptitude for financial processes is essential
* Familiarity with Australian employment legislation would be beneficial. Specific Enterprise Bargaining Agreements, employment contracts operating onsite or Common Law Contracts.
Personal Attributes
* Resilient and adaptable
* Customer and solutions focused
* Confident and articulate communicator with excellent interpersonal skills.
* Strategic thinker, able to see the big picture
* Efficient, organised and able to plan through to completion
* Practical, hands-on approach
* Attention to detail
* Team player
* Proactive
About the business
Applus+ has grown into a leading service provider across the Pacific, recognized for our unwavering commitment to excellence and innovation. Our mission is simple: deliver outstanding value to our clients, stakeholders, and employees through cutting-edge solutions and exceptional service.
+ Operating in 70+ countries across the world
+ 26,000 employees
At Applus+, we pride ourselves on fostering a dynamic and inclusive culture where every team member is valued and empowered to thrive. Guided by our core values—Global Leader, Trusted Partner, and Passion for Improvement—we consistently exceed customer expectations and drive meaningful impact.
With a strong presence across the Pacific, we are dedicated to sustainable growth and making a positive difference in the communities we serve. Our talented team of professionals brings diverse expertise and fresh perspectives, creating an environment of creativity, collaboration, and innovation.
As we continue to expand, we’re looking for passionate individuals ready to embrace new challenges and help shape the future of our industry. When you join Applus+, you join a forward-thinking organization committed to your growth, success, and development.
Watch the video to learn more about Applus+ services:
Why Join Us?
At Applus+, we prioritize quality, safety, and continuous improvement. You’ll play a pivotal role in delivering contract administration within the Pacific region, supported by a team committed to innovation and excellence.
Ready to lead and make a difference? Apply now to be part of a global leader and passionate senior leadership team driving transformative solutions.
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