The Opportunity:
An exciting opportunity is available for a motivated and detail-oriented Accounts Co-Ordinator to join a dynamic shared services team based in North Perth.
This role is ideal for an experienced Administrative Officer looking to gain exposure to Accounts Payable in a structured and supportive environment. Reporting to the WA Director and eastern states based Financial Controller, you will play a pivotal role in supporting daily financial operations, office administration, and coordination within a growing private group.
Key Responsibilities:
Administration:
* Management of office suppliers, stationery and staff amenities
* Maintain office presentation and common areas
* Reception duties and professional visitor management
* Coordinate staff functions and internal events
* Respond to ABS surveys
* Assist external IT providers with general queries
* Maintain DLP schedules
* Support social media posts (LinkedIn and other platforms) as directed
* General office coordination and support
Accounts Payable:
* Assist with end-to-end AP invoice processing (receipting, coding, approvals, processing and recharging between entities)
* Prepare and process weekly and monthly supplier payments
* Reconcile supplier statements and resolve discrepancies
* Process and reconcile company credit card transactions
* Process staff reimbursements accurately and on time
* Distribute remittances promptly to suppliers and subcontractors
* Monitor and manage the accounts inbox
* Manage administration of company accounts (tolls, telephones, trade cards, etc.)
* Maintain positive supplier and stakeholder relationships
* Ensure subcontractor and supplier compliance documentation is current and correctly filed
* Monitor compliance with SOPA and relevant regulations
General Accounting:
* Perform daily bank reconciliations
* Investigate and resolve discrepancies in a timely manner
* Assist with monthly debtor and creditor reconciliations
IT Coordination:
* Act as primary internal IT contact for base-level troubleshooting
* Escalate and monitor IT issues with providers
* Participate in group IT steering committee initiatives
* Maintain master computer asset register
* Coordinate laptop set-up and decommissioning
Other Responsibilities:
* Ensure risk management procedures are followed
* Assist with documentation and improvement of business processes
* Collaborate across departments to improve financial efficiency
* Support accurate and timely financial reporting
* Provide ad-hoc support to management and directors as required
About You:
* Strong administrative experience (exposure to Accounts Payable highly regarded)
* High attention to detail and strong organisational skills
* Confident communicator with the ability to build stakeholder relationships
* Comfortable working in a full-time, office-based environment
* Proactive, reliable and eager to develop within a finance function
What's on Offer:
* Permanent opportunity within a stable and growing group
* Exposure to Accounts Payable and broader finance operations
* Supportive leadership and collaborative team environment
* Immediate start available
* $75,000-$80,000 + Super
Apply Now:
If you are an administration superstar and looking to begin your accounts career please apply now For a confidential discussion please contact Paris on