About the role
This is a fantastic opportunity to take real ownership of our small, high-performing Perth office within a national organisation playing an important role in Australia's clean energy transition.
Reporting to the Executive Director, this part-time role sits at the heart of the Perth office - responsible for ensuring it runs smoothly, professionally and with pride. You will be the go-to person for all things office-related, while also providing trusted executive and administrative support to the Executive Director and wider Perth-based team.
While the role has a strong administrative foundation, there is genuine scope to be involved in project coordination and broader business support. You will also be part of a supportive national network of interstate colleagues, including Executive Assistants, Office Managers and administration team members, providing collaboration, shared knowledge and back-up when needed.
This is an office-based role, ideally working five days per week for five hours per day (we may consider 4 days) ,and will suit someone who thrives on ownership, initiative and being trusted to get things done well.
The role you'll play
Working with a high degree of autonomy, you will:
* Take end-to-end responsibility for the smooth daily operation of the Perth office
* Create and maintain a professional, welcoming and well-organised work environment that supports focus, collaboration and wellbeing
* Provide executive and administrative support to the Executive Director, including diary management, meeting coordination and practical day-to-day assistance
* Support the wider Perth-based team with scheduling, travel coordination and administrative tasks as required
* Be the first point of contact for the office, greeting visitors, coordinating meetings and supporting onsite activity
* Manage meeting rooms, catering, office supplies, equipment and facilities coordination
* Maintain shared systems and records including SharePoint and document management
* Coordinate Perth-based meetings, events, celebrations and visits
* Act as a trusted support and back-up to colleagues across the wider administration and operations team nationally
* Contribute to ad hoc projects and provide administrative support as needs arise, helping teams stay focused on delivering CEFC's clean energy objectives
To be successful in this role, you will have:
* Several years' experience in an administrative, office support or similar role, ideally in a professional or corporate environment
* Demonstrated experience supporting senior leaders, including diary management and coordination of meetings and priorities
* A strong sense of ownership and pride in creating a well-run workplace
* The confidence to work independently while also collaborating effectively with interstate colleagues
* Excellent interpersonal skills and a calm, professional presence when engaging with staff and visitors
* Strong organisational skills and attention to detail, with the ability to juggle competing priorities
* Sound judgement, discretion and integrity when handling sensitive information
* Proficiency in Microsoft Office and comfort working with systems and technology
* A positive, proactive mindset and an interest in contributing to an organisation with a clear public purpose
Are you ready to contribute to the achievement of Australia's greenhouse gas emissions reduction targets?
If you're someone who's driven to make a positive impact, exploring new frontiers, overcoming challenges and seizing opportunities, then the CEFC could be the place for you.
Apply online now
Don't procrastinate We review applications as we receive them, which means we may close the role earlier than the advertised close date if we discover the ideal candidate.
The successful candidate must have current Australian work rights and will be required to complete background checks, including security clearances if required, prior to commencement.
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