Executive assistant to egm, people & culture (sydney)

Executive Assistant to the Executive General Manager, People & Culture

At UGL we believe that our people are our greatest asset and are committed to fostering a dynamic and inclusive workplace culture where every individual can thrive and contribute to our collective success. Join us in shaping the future of our organisation and making a positive impact on the working life of our female EGM, and our 10,000 workers. Based out of our corporate head office in North Sydney.

About the role

The opportunity:

• Working closely with the EGM, your support will directly contribute to a positive work environment and enhancing employee engagement and satisfaction.
• Each day will present new challenges and opportunities as you navigate the fast‐paced world of P&C.
• From managing calendars and coordinating meetings to assisting with strategic projects, you'll be at the forefront of organisational operations.
• Your role extends beyond administrative tasks; you'll be instrumental in supporting the EGM's P&C vision for the company, and your contribution will directly impact the success and wellbeing of UGL's employees.

Key responsibilities

• Manage confidential information and sensitive matters with the utmost discretion and confidentiality, maintaining trust and integrity at all times.
• Efficiently manage EGM's calendar and constantly re‐prioritise tasks.
• Act as the primary point of contact for the ELT, P&C management community and direct reports.
• Prepare agendas, materials, and documents for meetings, and coordinate travel, accommodation, and events, and provide logistical support.
• Compile data and assist in the analysis of information to support decision making and strategic initiatives.
• Handle regular and ad‐hoc tasks and special projects.

About you

• Proven experience as an Executive Assistant or similar role, supporting C‐suite executives or senior leaders in a rapid‐paced corporate environment.
• Discretion and confidentiality in handling highly sensitive information.
• Excellent organisational skills with the ability to adapt to changing priorities.
• Proactive and resourceful approach to problem solving, with a positive attitude.
• Intermediate skills with Word, PowerPoint, Excel and ideally Visio.

What we offer

• Collaborative and inclusive work environment
• Hybrid work environment
• 16 weeks primary carer leave after 12 months service
• Employee assistance program and AIA Wellness Program
• Complimentary salary continuance insurance
• Discounts to 100's of high street retailers

About Us

UGL is a well‐known and respected provider of end‐to‐end engineering, construction and maintenance services within rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world's largest blue‐chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

We value diversity – in backgrounds, ideas, work styles and perspectives. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature‐aged workers and people from culturally diverse backgrounds to apply.