Kennedys is seeking an experienced Legal Secretary to join our team in Sydney on a full-time basis. In this role, you will provide comprehensive and pro‐active legal secretarial and executive assistant support to our APAC Managing Partner, James Melvin.
Key Responsibilities
* Act as the point of contact for queries addressed to the APAC Managing Partner, always maintaining absolute confidentiality.
* Assist with calls, emails, enquiries and requests, responding on behalf of the APAC Managing Partner as directed or previously advised.
* Compile and format reports for the Management team, ensuing a timely delivery and alignment with brand standards.
* Manage diary and meetings, including drafting agendas and attending various APAC, Partner and Manager meetings as the minute taker.
* Prepare and prompt the APAC Managing Partner on important tasks and deadlines.
* Daily triage of mailbox and escalates matters of urgency.
* Book and manage travel arrangements in accordance with the firm's travel policy, ensuring optimal use of time. This includes managing flights, accommodation, client meetings, transportation and reservations as needed.
* Support meetings by preparing agendas, conducting necessary research, providing the latest activity reports from the firm's client database and coordinating with Business Development team and partners.
* Provide daily agendas and any additional or supporting documentation required.
About You
* Significant experience as a Legal Secretary or Executive Assistant, with a proven ability to support at Partner level.
* Proficiency with Elite 3E and iManage is preferred, but not mandatory.
* Skilled in managing correspondence and transcribing dictation accurately.
* Well‐organised and methodical approach to work.
* Strong communication skills with a natural ability to build and maintain internal and external relationships.
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
*** If you are interested in this opportunity, please apply directly to Kennedys. We prefer to talk with you personally and are not accepting applications from recruitment agencies.
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