Position Description
Title: Offshore Administrative Assistant / Bookkeeper
Reports To: Operations
Location: Remote / Offshore
Employment Type: Part-Time Contractor (Flexible hours depending on time zone overlap)
Position Overview
The Offshore Administrative Assistant / Bookkeeper supports the business with essential administrative, financial, and operational tasks to ensure efficiency, accuracy, and reliability across daily functions. This role provides virtual support to management and internal teams — maintaining financial records, processing transactions, preparing reports, and assisting with general administrative coordination.
The ideal candidate is detail-oriented, proactive, trustworthy, and comfortable working autonomously in a fast-paced, dynamic environment.
Key Responsibilities
1. Bookkeeping & Financial Support
2. Record and reconcile daily transactions using MYOB accounting software
3. Process accounts payable and receivable; ensure timely payments and follow-ups.
4. Generate and maintain reports as requested.
5. Support end-of-month and end-of-year financial procedures with the
finance team or accountant.
2. Administrative Support
* Manage and maintain shared documents, digital filing systems, and client records.
* Prepare internal and client correspondence, and invoices.
* Maintain the daily production schedule
* Support reporting and data entry across business systems
* Provide general administrative support to operations, marketing, or
clients as needed.
3. Communication & Coordination
* Act as a reliable remote point of contact between internal staff, clients, and suppliers.
* Assist with internal communications and task tracking to maintain workflow visibility.
* Escalate issues or discrepancies promptly and follow through to resolution.
Key Skills & Competencies
* Strong attention to detail and accuracy in data handling and financial records.
* Excellent written and verbal English communication skills.
* High level of proficiency in Microsoft Office / Google Workspace tools.
* Working proficiency with accounting platforms - MYOB, or similar.
* Ability to work independently, manage priorities, and meet deadlines
remotely.
* Discretion and integrity in handling confidential financial and business information.
· Critical thinking and quality-oriented mindset.
* Strong organisational and problem-solving skills.
Qualifications & Experience
* Certificate or Diploma in Accounting, Finance, Business Administration, or equivalent.
* Minimum 2–3 years' experience in administrative or bookkeeping support (virtual preferred).
* Familiarity with cloud-based accounting and workflow systems.
* Experience working with Australian, UK, or North American businesses.
Performance Indicators (KPIs)
* Accuracy and timeliness of data entry and reconciliations.
* Completion of tasks and reports by agreed deadlines.
* Responsiveness to internal communications and requests.
* Quality and consistency of administrative support provided to the
business.
Work Conditions
* Remote / virtual role with schedule subject to required team overlap hours.
* Must maintain reliable internet connection and private working environment.
* Uses company-approved communication and file-sharing tools for all work activities.
Personal Attributes
* Professional, reliable, and self-motivated.
* Solutions-focused with a "can-do" attitude.
* Curious and eager to learn new systems and processes.
* Values accuracy, transparency, and teamwork.
Job Types: Part-time, Freelance
Pay: $9.00 per hour
Expected hours: No more than 20 per week
Benefits:
* Work from home
Experience:
* Bookkeeping: 1 year (Required)
* MYOB: 1 year (Required)
* Microsoft Excel: 1 year (Required)
Language:
* English (Required)
Work Location: Remote