Executive Assistant / Business Manager
Location: Gold Coast / BrisbaneIndustry: Mining & ResourcesReports to: Managing Director / CEO
About the CompanyWe are a growing mining company entering an exciting phase of development and expansion. With projects advancing and strong leadership at the helm, we’re looking for a capable, confident professional to support our Executive team and help keep the business running smoothly behind the scenes.
The Opportunity This is not your typical Executive Assistant role.We’re seeking someone who enjoys being at the centre of the action, supporting senior leaders while also playing a hands-on role in business operations, reporting, and coordination across the company.
You’ll work closely with the CEO and Executive Leadership Team, acting as a trusted right hand. You’ll be involved in everything from board preparation and reporting to project tracking and cross-team coordination. If you thrive in a fast-paced environment and take pride in being organised, proactive, and dependable, this role offers real variety and impact.
Key Responsibilities:
Executive SupportManage complex diaries, meetings, travel and logistics for the CEO and leadership teamPrepare correspondence, presentations, reports and board papersHandle confidential information with discretion and professionalismAct as a key point of contact for internal and external stakeholders
Business & Operational SupportAssist with tracking strategic and operational initiativesCoordinate activities across corporate and site teams to ensure alignmentSupport management and board meetings (agenda preparation, minutes, action tracking)Maintain company registers, compliance documentation and key records
Reporting & AnalysisPrepare monthly and quarterly management reportsTrack KPIs, budgets and project progressWork with Finance and Operations to collate data for board and investor updatesSupport development of dashboards and reporting tools
Office & Administrative OversightOversee office systems and processesManage suppliers and service providersCoordinate site visits, events and executive travelContribute to a professional, positive team culture
About You You’re experienced, organised and comfortable operating at a senior level. You anticipate needs before they arise and take ownership of your work.We’re ideally looking for:
5+ years’ experience in an Executive Assistant, Business Manager or similar roleExperience in mining, engineering or resources (highly regarded but not essential)Strong organisational and multitasking skillsExperience preparing management reports or working with business dataAdvanced Microsoft Office skills, particularly Excel and PowerPoint (advantageous)Excellent communication skills and high levels of discretionThe ability to work autonomously and manage competing priorities
Why Join Us?Be part of a growing mining business with genuine momentumWork closely with senior leadership and gain broad exposure across the companyCompetitive salary packageLong-term career opportunity with scope to grow as the business expandsSupportive, down-to-earth team culture
If you’re looking for a role where you can make a real impact and work closely with decision-makers, we’d love to hear from you.
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