Executive Assistant & Operations Coordinator
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Wealth Hub Australia helps Australians build wealth through strategic property investment, finance and long-term wealth creation strategies.
As our business continues to grow, we are seeking a highly organised, proactive and commercially minded Executive Assistant & Operations Coordinator to support the Director and leadership team.
This is not a traditional administration role. You will play a key role in supporting operations, managing contracts and transactions, coordinating stakeholders, enhancing client experiences and ensuring the business runs efficiently.
Key Responsibilities
Executive & Operational Support
Manage calendars, meetings and executive priorities.
Coordinate domestic and international travel, accommodation, restaurant bookings and itineraries.
Assist with HR administration, onboarding and payroll coordination.
Prepare professional correspondence, reports and documentation.
Support process improvements and operational efficiency initiatives.
Contract & Transaction Management
Coordinate property contracts from issue through to settlement.
Manage key dates, finance approval timeframes and contract milestones.
Liaise with clients, conveyancers, solicitors, builders and finance professionals.
Follow up stakeholders to ensure transactions progress smoothly.
Client Experience & Coordination
Support clients throughout their investment journey.
Coordinate reviews, referrals, client gifting and milestone communications.
Maintain accurate CRM records and manage client enquiries.
Social Media & Brand Support
Schedule and post content across social media platforms.
Coordinate testimonials, client success stories and marketing content.
Assist with growing Wealth Hub Australia's online presence.
Skills & Experience
Minimum 3 years' experience in executive support, administration, client services, operations, property or finance.
Strong organisational and time management skills.
Exceptional attention to detail.
Ability to manage multiple priorities and take ownership.
Experience in property, finance, real estate or professional services.
Exposure to contracts and transaction management.
Experience with Xero, Employment Hero, DocuSign and CRM systems.
Familiarity with social media coordination and AI tools such as ChatGPT.
What We're Looking For
Highly organised and proactive.
Strong problem-solving ability.
Professional and confident communicator.
Strong sense of accountability.
Comfortable working in a fast-paced environment.
Employment Term & Work Schedule
This role will commence as an initial six-month contract, with the opportunity to transition into a permanent position following a successful review.
Work Schedule:
Monday & Friday – Work From Home
Tuesday to Thursday – Office Based (Southport)
Core hours: 8:00am – 3:00pm
Occasional flexibility may be required to support key projects and deadlines.
Why Join Wealth Hub Australia?
Hybrid working environment.
Direct access to senior leadership.
Varied and rewarding role.
Growing and ambitious business.
Opportunity for long-term career progression.
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