Securing Australia - protecting its people.
Job Vacancies AE3 - AE4 Administration OfficerJob type: Business & Corporate ServicesLocation: Canberra, PerthCategory: Ongoing - PermanentJob reference: $78,276 - $94,96423-Jun-2025Description: The opportunityAdministration Officer positions at the AE3 (APS3) and AE4 (APS4) level are available in teams across ASIO.
As an Administration Officer you will provide administrative assistance and executive support.
You will engage with teams across ASIO, as well as Australian government partner agencies to support timely and accurate advice can be provided relating to Australia's national security.
You will be working in a pivotal role within the Organisation, where you will use your strong administrative and organisational skills on a daily basis.
You will work closely with other stakeholders, and be part of a supportive network.
Role responsibilities AE3 Administration Officer: - Provide basic administrative assistance to executive support teams and other areas within the branch.
- Provide administrative assistance within the branch as needed and requirements change.
- Work closely and collaboratively with other executive assistants.
- Undertake tasking such as record management, collating material, printing, and preparing briefing material.
AE4 Administration Officers: - Provide administrative support to senior officers and the branch more broadly.
- Diary management including providing logistical support including room bookings, meeting invites and travel arrangements.
- Printing and collating meeting papers, meeting minutes, reports and briefs.
- Work closely and collaboratively with other executive assistants, and senior leadership more broadly.
- Monitor, track and prioritise responses to incoming and outgoing communications.
What you will bring As an AE3 Administration Officer you will: - Have well-developed attention to detail.
- Be committed to building a supportive and collegiate work environment.
- Be highly organised, motivated, responsive and resilient.
- Be able to make sound judgements and exercise discretion.
- Be interested in developing new skills and capabilities within a dynamic environment.
- Demonstrate a can-do attitude plus the initiative to manage the role effectively.
As an AE4 Administration Officer you will: - Demonstrate a strong client focus.
- Have highly developed interpersonal and communication skills.
- Demonstrate the ability to work effectively in, and across, teams.
- Have a well-developed attention to detail.
- Demonstrate the ability to make sound judgements, under supervision, on time-sensitive issues.
- Learn and build proficiency across different IT systems and software platforms.
- Deliver outcomes consistent with the Organisation's practices and values.
- Be confident meeting timeframes and managing your own workload.
- Demonstrate a can-do attitude plus the initiative and discretion to manage the role effectively.
What we offer you ASIO provides a number of benefits to its staff including: - A competitive salary, including a 7.5 per cent allowance for maintaining a Positive Vetting security clearance.
- Employer superannuation contributions of 15.4 per cent.
- A variety of leave options, in addition to the standard 4 weeks annual leave to ensure your work-life balance.
- Flexible working hours/arrangements to assist you to maintain your work-life balance (please note: due to our unique working environment, work from home options may not be available).
- Study assistance, including financial support and study leave for tertiary education.
- Access to 7 staff-led diversity and inclusion networks.
- Mentoring opportunities.
- Access to an Employee Assistance Program (EAP).
Eligibility To be eligible for the role, you must be: - An Australian citizen.
- Assessed as suitable to hold and maintain a TOP SECRET-Privileged Access security clearance.
ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected.
We welcome and value applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability.
Aboriginal and Torres Strait Islander peoples are encouraged to apply.
Reasonable adjustments ASIO is committed to fostering a diverse and inclusive environment for candidates to participate within all stages of the selection process.
These opportunities may include reasonable adjustment to assessment methodologies to enable full participation.
Please let us know if you require any additional assistance or reasonable adjustments during any stage of the recruitment process in order to fully participate in the recruitment process or the workplace.
Location These positions are located in Canberra and Perth.
Relocation assistance is provided to successful candidates where ASIO requires you to relocate.
We advertise positions nationally to reach the broadest audience.
Please refer to the above before applying.
How to apply Click on 'Apply online' to commence your application.
Your application must be complete and include the following: - A written pitch of up to 500 words using examples to demonstrate how your skills and experience meet the requirements for the position.
- A current CV, no more than 2 pages in length, outlining your employment history, the dates and a brief description of your role, as well as any academic qualifications or relevant training you may have undertaken.
- Details of 2 referees, which must include a current or previous manager - ideally within the last two years.
Before applying you should familiarise yourself with the ASIO People Capability Framework and Core Capability Guide, both available on the ASIO website.
To increase your chances of success, tailor your application responses to align with the AE3 and AE4 capabilities and levels outlined in these frameworks.
Please note, it is not necessary to address each of the capability criteria individually in your application.
You will need to demonstrate what you bring to the position in relation to the criteria below: - Strategic Thinking - Achieves Results - Productive Working Relationships - Personal Drive & Integrity - Demonstrated Skills & Experience.
Consider ASIO's People Capability Framework and Core Capability Guide, and the position description and classification level you are applying.
Closing date and timeMonday 23 June 2025, 5:00pm AEST.
No extensions will be granted and late applications will not be accepted.
The Recruitment Selection Process - what to expect We thank all applicants for their interest in applying for a position with ASIO.
Please be advised that our selection process is rigorous and extensive.
All employment decisions and selection processes at ASIO are based on merit principles and candidates must be prepared to undergo various selection stages.
The stages themselves may include; application submission, eligibility checks, online testing, skills-based assessment and panel discussion.
ASIO holds all employment applications in the strictest of confidence.
It is essential that you do the same.
Please do not discuss your application with others as doing so may adversely affect your potential employment.
We ask all applicants for their patience throughout the process.
Once complete, we will notify unsuccessful candidates but will not provide feedback on any aspect of the selection process.
Employment conditions Employment is under the Australian Security Intelligence Organisation Act 1979.
Conditions of service are similar to those applying in the Australian Public Service.
We recognise entitlements accrued under the Public Service Act 1999 and provide for continuation of superannuation under the Commonwealth schemes.
Salary packaging arrangements are also available.
Australian Workplace Equality Index (AWEI) In 2024, ASIO achieved the AWEI Gold Standard, recognising ASIO's inclusion work and positive culture.
ASIO was one of only 7 public sector employers, and the first Australian intelligence agency, to achieve this status.
The ASIO Diversity and Inclusion Strategy reflects ASIO's commitment and recognises the benefits of being a diverse and inclusive organisation.
For further information about ASIO's Diversity and Inclusion networks, please visit: .
Enquiries If you require further information after reading the selection documentation, please contact ASIO Recruitment at or phone .
More information For more information about ASIO, please visit: .