As a pivotal team member, the Site Coordinator will provide crucial support to the operations team involved in the Regional Rail Project. This project aims to replace the ageing regional rail fleet with new trains that enhance safety, amenities, accessibility, and reliability for commuters.
About Your Role:
The Site Coordinator will be responsible for various administrative tasks such as documentation management, scheduling coordination, communication facilitation, payroll processing, purchasing administration, record-keeping, compliance assurance, and logistics management. They will also assist with facilities upkeep and ensure all administrative activities align with regulatory requirements.
Key Responsibilities:
1. Administrative Support: Assist the operations team with documentation management, scheduling coordination, and communication facilitation.
2. Payroll Management: Process payroll for the project, ensuring accuracy and compliance with regulations.
3. Purchasing Administration: Lead the procurement process, raising purchase orders, and administering payments and processing for the Regional Rail project.
4. Record Keeping: Maintain accurate records of project-related documentation, including schedules, contracts, and reports.
5. Coordination: Act as a liaison between departments and external stakeholders to facilitate effective communication and collaboration.
6. Compliance Assurance: Ensure all administrative activities comply with regulatory requirements and company policies.
7. Documentation Preparation: Prepare reports, meeting minutes, and other documentation as required by the operations team.
8. Logistics Management: Assist with logistics management, coordinating meetings, site visits, and travel arrangements for the team.
9. Facilities Upkeep: Support the maintenance and upkeep of the project's on-site facilities.
Requirements:
The ideal candidate will possess exceptional organisational skills, strong written and verbal communication skills, high attention to detail, problem-solving abilities, technical proficiency, and prior experience in a similar administrative role within a large-scale project or the transport sector.