Administration Officer, Accounts Payable - West End State School
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Administration Officer, Accounts Payable - West End State School
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West End State School is seeking a part-time Administration Officer - Accounts Payable to join the team.
As the Administration Officer, you may work across a broad range of corporate services activities, including human resources (HR), finance, and facilities, or perform duties related to a specific corporate services function, while also assisting in the identification and implementation of process improvement opportunities to support the efficient and effective delivery of corporate services for school operations.
This is a part-time position, working 43.5 hours per fortnight (0.60 FTE), until 12 December 2025, unless otherwise determined.
About The School
West End State School is a large, inner-city primary school serving students from Prep to Year 6. Our facilities continue to expand to meet the needs of our vibrant community. Established in 1875, we proudly celebrate our rich history and the many multi-generational families who are part of our school. As an Independent Public School, West End State School is recognized for delivering high-quality educational opportunities. We are committed to providing a happy, safe, and inclusive environment where all students can thrive. Our diverse community includes students from over 90 cultural backgrounds, with more than 65 languages spoken at home. Joining our school means becoming part of a welcoming and supportive team dedicated to fostering success for every student.
Your Responsibilities
As the Administration Officer, Accounts Payable, your responsibilities will include, but are not limited to:
* As the Administration Officer, you may undertake work across a broad range of corporate service activities, including human resources (HR), financial, and facilities, and/or perform a narrow range of duties relating to a specific corporate services function.
* Interpret departmental and school policies and guidelines, ensuring legislative and procedural requirements are met.
* Assist with the daily supervision of support staff by monitoring workloads, identifying workforce skills needs, and highlighting any performance issues to the Principal, Executive Principal, or Business Manager, including researching professional development opportunities for support staff.
* Develop, monitor, and track Blue Card processes and Accumulated Days Off (ADO) arrangements; assist with timesheet recording and signatories for support staff; and provide advice to staff on leave entitlements.
* Under the direction of the Principal, Executive Principal, or Business Manager, organise and manage supply and contract placements for both teaching and support staff.
* Provide a range of financial administrative activities and operations, including data entry, maintenance of financial registers, computing, and clerical support for the effective operation of the office, in accordance with legislative, policy, and procedural requirements.
* Under the direction of the Business Manager, assist with regular budget reviews and provide program managers with budget and purchasing information.
* Assist in managing payment plans, Centerpay, school/college purchased time, and identify and implement process improvement opportunities.
* Assist with the day-to-day management of the school's financial activities, including identifying problems, negotiating with program managers, conducting research, seeking advice, and recommending solutions.
* Assist the Business Manager with the management and coordination of resources, asset management, and facilities, including regular stocktakes.
* Monitor financial activities to ensure compliance with legislation, departmental policies, and standards within the school.
* Under the guidance of the Business Manager, coordinate school financial purchases and activities to ensure the delivery of a range of quality and efficient services.
* In accordance with departmental policies and procedures, possess knowledge of a range of financial matters, including school financial reporting, budget management, procurement management, banking, accounts receivable and payable processing, and debt collection.
Please refer to the attached role description for any mandatory requirements for this position.
Interested? To Apply
* Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history).
* Attach a written statement (1-page maximum) about how your achievements and capabilities meet the requirements of the role.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE). The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
Occupational group Administration
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Part-time
Job function
* Job function
Administrative
* Industries
Government Administration
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