We are seeking a highly experienced Personal Assistant to provide comprehensive executive and personal support to a Director. This is a pivotal, high‐trust role requiring exceptional judgment, adaptability, and absolute discretion.
Key Responsibilities Executive & Administrative Support
* Managing highly complex calendars, appointments, and priorities
* Handling emails, calls, and correspondence on behalf of the Director
* Preparing reports, presentations, briefing notes, and executive packs
* Maintaining accurate digital and physical records
* Coordinating domestic and international travel, including itineraries, visas, and logistics
Board & Meeting Support
* Preparing, collating, and distributing board and meeting papers
* Scheduling board, committee, and executive meetings
* Preparing meeting packs and pre‐reads
* Taking minutes and tracking actions and decisions
* Following up on action items and deadlines
Personal & Lifestyle Support (Approx. 70%)
* Managing personal administration and day‐to‐day priorities
* Coordinating household schedules, services, and appointments
* Running errands and managing personal tasks efficiently
* Organising personal events, engagements, and reservations
* Maintaining detailed personal to‐do lists and priorities
Communication & Stakeholder Management
* Acting as a gatekeeper for calls, requests, and information
* Liaising with board members, executives, clients, and external stakeholders
* Managing information flow ahead of key meetings
* Ensuring timely communication and proactive follow‐ups
Financial & Records Support
* Tracking expenses and maintaining accurate records
* Assisting with bill payments and reconciliations
Research, Planning & Anticipation
* Conducting research to support executive decision‐making
* Planning travel, events, and schedules with efficiency and foresight
* Anticipating needs and proactively resolving issues before they escalated
Confidentiality & Judgment
* Handling highly sensitive and confidential information
* Exercising discretion at all times, including in complex situations
* Supporting governance and compliance requirements
* Demonstrating sound judgment when managing access to information and people
About You
* Demonstrated experience as a Personal or Executive Assistant to a Director or senior executive
* Comfort operating in fast‐paced environments
* Exceptional organisational and prioritisation skills
* Strong interpersonal skills and emotional intelligence
* A proactive mindset with the ability to anticipate needs
* Flexibility and adaptability
* Confidence engaging with senior leaders, board members, and high‐level stakeholders
* A strong understanding of confidentiality, discretion, and professional boundaries
Why This Role?
This is a unique opportunity to work in a trusted partnership with a Director, where you will be relied upon as a true extension of the executive. The role offers variety, autonomy, and the opportunity to operate at the highest level of executive support.
Why Place?
* Be part of a highly regarded brand that's shaping the future of real estate in Brisbane
* Ongoing training and career development opportunities
* Modern office environment with regular team events and celebrations
Apply now and take your next step with Place.
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