Team Assistant role now available! Your new company
I am currently recruiting for a proactive and detail-oriented Team Assistant to join a well-established organisation within the Financial Services industry.
This full-time, permanent position offers the opportunity to provide essential administrative and operational support in a dynamic and collaborative business environment.
As a key contributor to the smooth day-to-day functioning of the office, the Team Assistant will play an integral role in supporting internal communication, coordination, and operational efficiency.
In this position, you will serve as the first point of contact for all visitors and will be responsible for maintaining a professional, well-presented, and fully functioning office space.
PLEASE NOTE: You must be an Australian Citizen or Permanent Resident to apply.
Your new role
* Assist Head of Commercial & Operations, and Head of Investment Research
* Manage their calendar, including scheduling meetings, coordinating travel arrangements, and handling correspondence.
* Greet and welcome visitors in a professional and friendly manner.
* Conduct daily walk-throughs to ensure communal areas (reception, kitchen, breakout spaces) are tidy, well-stocked, and ready for use.
* Check meeting rooms daily to ensure they are clean, organised and working AV equipment.
* Oversee kitchen and pantry supplies, ensure cleanliness, and manage weekly fridge clean-outs.
* Maintain tidy and well-stocked stationery and supply cupboards.
* Manage incoming and outgoing mail, couriers, and deliveries.
* Liaise with cleaners, building management, and IT support as required.
* Act as First Aider for the office and manage emergency procedures.
* Answer and direct incoming phone calls professionally and efficiently.
* Support the Executive Assistant with administrative tasks such as scheduling, document preparation, and expense reconciliation.
* Book and set up meeting rooms and coordinate catering requirements.
* Maintain high presentation standards throughout the office and visitor areas.
* Assist with expense processing
* Assist the Executive Assistant in planning and coordinating internal events, team functions, and staff engagement activities.
* Support domestic and international travel arrangements for team members.
* Support onboarding for new starters, including preparing welcome packs and coordinating office setup.
* Manage company apparel inventory, placing orders, and assembling staff packs as needed.
What you'll need to succeed
* Experience in an administrative, office support, or coordination role.
* Excellent organisation and multitasking skills.
* Strong communication and interpersonal skills.
* Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
* Warm, professional presentation and a proactive, solutions-focused mindset.
* Previous experience within the Financial Services industry is desired but not essential.
What you'll get in return
* Full-time permanent position
* Competitive salary package
* Supportive team culture
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, send me a direct email with a copy of your most up-to-date resume to Loretta.Callanan@hays.com.au and I will be in touch.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
#2941456