Job Description This role will provide comprehensive reception and administrative support to the Brisbane office and all HCA offices requiring support. Tasks include answering phones, greeting and attending to visitors, managing daily postage and couriers, overseeing daily kitchen & office cleanliness, meeting room and teleconference bookings, providing administrative support as required and generally taking responsibility for all office administrative matters. All other ad hoc duties as required. The role is a leave cover for 3 months with a view of extending further and becoming permanent. Key responsibilities : Finance Monthly reminders to be sent to Managers for Corporate Visa expense claims Monthly petty cash reconciliations, payroll processing or expense reimbursements as required. Client Manage internal client requirements with a high quality standard of customer service. Provide an exceptional level of customer service from reception in greeting external clients and other visitors to the office. Process Answering and monitoring phones, transferring calls and handling enquiries appropriately. Compliance with organisational policies, procedure and processes, legislative standards and requirements. Processing of all incoming and outgoing mail, express post and courier daily. Maintaining suitable stock of stationary, kitchen and office supplies. Booking travel arrangements for staff as required. Managing Teleconference/Videoconference and meeting room bookings for all corporate staff Induction paperwork for all new starters. Familiarise and work in accordance with WHS and QMS systems, policies and procedures Experience: Experience in a proactive role coordinating office administration & managing a front desk Knowledge of routine office functions You will be available to work during the hours of 8am-4pm Monday to Friday and be based in our office in Woolloongabba. Open to Australian Citizens/permanent residents only. Only successful applicants will be contacted. Bring your passion to Healthcare Australia and be rewarded with: Work Life Leave – get 5 additional days off after 1 year, once annual leave is used Birthday leave – this is your paid, special day off to celebrate, relax and make the most of your birthday! Fancy a discount on BUPA Private health Insurance – 7%!