About Veolia
Create positive change. Be a champion of Ecological Transformation.
Join Veolia, a global leader with over 170 years of experience, operating in 40+ countries with 220,000 employees worldwide, including 6,500 staff across 300 sites in Australia and New Zealand. As part of our team, you'll contribute to crucial environmental solutions through our innovative Water, Waste, Energy and Industrial Services, helping protect the environment and address essential human needs for a sustainable future.
The Opportunity
Join Veolia's Industrial Services team in Townsville, as an Administration Assistant supporting our Queensland IS Operations Team.
This is a fantastic opportunity for a detail-oriented professional to play a vital role in our operations team in our office environment.
You'll be at the heart of our administrative functions, ensuring smooth operations across payroll, purchasing, billing, and data management whilst contributing to our commitment to sustainable development.
What’s on offer
* Stable Monday to Friday schedule 7am - 3pm with no weekend work
* Opportunity to work with a global leader in environmental services
* Exposure to multiple systems and platforms including SAP, Kronos, and Google suites
* Career development within the Veolia group
What you’ll be responsible for
* SAP System Management: Raise purchase orders, process goods receipts, and handle payroll processing using SAP R3, SAP S4 Hana, and Kronos systems
* Financial Processing & Reporting: Prepare vendor invoices, compile weekly billing and WIP reports, manage accounts receivable, and process equipment utilisation
* Communication & Stakeholder Management: Monitor shared inboxes, liaise with customers and suppliers, resolve queries promptly, and distribute correspondence to relevant personnel
* Document & Office Management: Scan, file and archive documents in Google Drive, maintain office stationery supplies, and travel to other sites when required
* Team Collaboration: Maintain effective working relationships across all departments and external parties, and participate in regular team meetings
* Reporting & Accountability: Keep Supervisor/Manager informed of issues, recommend appropriate solutions, and escalate matters as needed
* Safety Leadership: Demonstrate commitment to zero-injury workplace, complete monthly safety inspections, and manage personal health and well-being
* Continuous Improvement: Contribute to process improvement initiatives and undertake additional duties as directed in accordance with company policies
What you’ll need to be successful
* Qualifications & Experience: Certificate III in Business Administration and minimum 2 years in an administration role with strong organisational foundations
* System Proficiency: Experience with SAP R3 & S4 Hana, Kronos, G-Suite, and SAP Ariba (desirable but not essential)
* Organisational Excellence: Excellent time management skills with high attention to detail and proven ability to prioritise tasks effectively
* Communication Skills: Strong written and verbal communication abilities with effective interpersonal skills and active listening capabilities
* Professional Attributes: Self-motivated with a highly developed customer focus and commitment to maintaining high standards of personal and team responsibility
* Safety Awareness: Knowledge and understanding of Workplace Health and Safety responsibilities relevant to the role
Veolia’s AlwaysSafe culture means that we care about the safety of people on our sites. We operate a zero tolerance drug and alcohol approach and shortlisted candidates must be prepared to undertake a full pre-employment medical check which includes drug and alcohol screening. Shortlisted candidates must also be willing to undergo a National Police Clearance.
Why Veolia?
At Veolia, we support our people both at work and beyond. Enjoy a comprehensive range of benefits designed to help you thrive, including:
* Generous paid parental leave and paid volunteer days
* Flexible and hybrid working arrangements
* Superannuation contributions on unpaid parental leave
* Fitness Passport and discounted health insurance
* Employee Assistance Program (Thrive) for you and your family
* Car allowances, novated leasing, and vehicle discounts
* Bonus and referral programs, plus employee share plan
* Ongoing professional development and clear career pathways
Veolia is committed to ensuring every employee returns home safely every day under our Always Safe Charter.
Join a team that values your wellbeing, growth, and contribution—while making a real impact on the environment and our communities.