Exciting opportunity to be a Senior Administration Officer with the School of Medical Sciences
Base Salary starting from $103,185 + 17% superannuation
About the opportunity
The School of Medical Sciences is recognised as one of the leading centres for medical science education in the world. With over 100 years of excellence in education, we are proud to be training the next generation of medical scientists who will be leading members of the medical research community with an innovative integrated curriculum. Our team of researchers lead key internationally competitive research from molecules to medicines, from patient to policy across a range of therapeutic areas.
We are seeking a Senior Administration Officer to manage general administrative services and provide operational support to the school office. The role involves organising events, preparing documents, managing records, responding to complex enquiries, providing advice on policy and procedures, supporting staff and students, and contributing to efficient administrative operations across the work area.
This position is targeted for Aboriginal and Torres Strait Islander people, under the provisions of section 126 of the Anti-Discrimination Act 1977 (NSW). Should your application be progressed, you will be required to provide your confirmation of identity documents, if applicable. Your recruiter will be in touch to advise you on how to confirm Aboriginal and Torres Strait Islander status.
Responsibilities
* Management of school events, including the School of Medical Sciences retreats, whole-of-school meetings and seminars.
* Provide high quality, efficient organisational support and administration operations services to the School of Medical Sciences, including the support of school working groups.
* Coordination of the casual academic onboarding process for the School of Medical Sciences, including liaising with teaching academics to ensure the appropriate allocation and recording of scheduled teaching activities.
* Maintain accurate and organised records, ensuring that important documents and information are properly filed and easily accessible.
* Respond to complex enquiries and prepare advice, recommendations and solutions on administrative, policy and operational matters.
* Provide faculty-specific administration services and support, including education, staffing and student-related administrative activities.
* Contribute to the FMH administration support community of practice and support continuous improvement initiatives.
* Undertake ad-hoc projects and other activities appropriate within the classification level as required.
About you
* Strong attention to detail, problem-solving skills, initiative and ability to prioritise workload during busy periods.
* Excellent verbal and written communication skills with experience handling enquiries and providing customer service with discretion.
* Well-developed negotiation, relationship building and influencing skills.
* Proactive and positive approach to process improvement.
* Advanced computer skills including Microsoft office and intranet or web software.
* Administrative experience in a tertiary organization or working knowledge of academic institutions and the higher education sector.
* Working knowledge of software programs such as Concur, Unibuy, records management and content management systems.
* Tertiary qualifications in a relevant field, business administration or an equivalent combination of training and experience.
* Working understanding of work health and safety policy and relevant legislation applicable to the work environment.
Pre-employment checks
Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in a manner satisfactory to the University. You will also be asked to declare if you have been investigated for, or found to have engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process, as part of the University's obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence. Ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements.
EEO statement
At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds. We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer.
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