St Finn Barr's Catholic Primary School – Invermay, Tasmania. Part‐time Executive & WHS Assistant (0.73 FTE) on a permanent/ongoing contract. Applications close 18 June 2026.
About the Role
The Executive & WHS Assistant plays a central role in the smooth and effective daily operation of the school. Working with a high degree of autonomy, the position provides executive support, oversees administrative processes, coordinates compliance requirements, and contributes to the positive culture of our school community.
Key Responsibilities
* Provide high‐level executive assistance to the Principal and Leadership Team.
* Coordinate daily school operations, meetings, agendas, minutes and follow‐up actions.
* Support recruitment, onboarding, employment checks and staff records.
* Coordinate office resources, equipment and supplies.
* Oversee customer service standards in the school office.
* Respond to complex enquiries with professionalism and confidentiality.
* Coordinate the school's WHS systems, compliance processes and documentation.
* Maintain WHS registers, risk assessments and incident reporting.
* Support emergency management procedures, drills and compliance activities.
Required Skills, Experience and Attributes
* Experience in administration, executive support or office coordination.
* Strong customer service and reception experience.
* Experience in WHS administration.
* Exceptional organisation, time‐management and attention to detail.
* Strong written and verbal communication skills.
* Ability to work independently and collaboratively in a busy environment.
* Ability to manage competing priorities calmly and effectively.
Qualifications
Required:
* Registration to Work with Vulnerable People.
* Current National Police Criminal History Check.
* Accreditation A (or willingness to obtain).
Desirable:
* Certificate IV in Business, Business Administration, WHS or related field.
* Current First Aid qualification.
* Current Tasmanian drivers licence.
Benefits
* Part‐time role with flexibility.
* Opportunity to contribute to the Catholic Education mission and community.
* Collaborative and supportive staff culture.
* Salary commensurate with qualifications and experience and in accordance with the Tasmanian Catholic Education Single Enterprise Agreement 2024.
Catholic Education Tasmania and St Finn Barr's Catholic School are committed to supporting the rights of children and young people and providing a safe and supportive environment for them. We demonstrate our commitment to reconciliation by encouraging Aboriginal and Torres Strait Islander peoples to apply. The successful candidate will require satisfactory child safety checks and registrations.
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