2 weeks ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Direct message the job poster from AMAL TrusteesThe Fund Services team provides trustee/custodial services to client trusts which invest into diverse assets such as property, credit, cash, fixed interest, venture capital assets etc.The Operations Administrator is a key member of the Fund Service team, overseeing and maintaining the daily administration tasks of the Funds Services Trusts.The Operations Administrator will monitor all relevant inboxes and attend to all operational requests of clients and service providers in a timely manner whilst undertaking relevant operational support for the Managers in the team.The Operations Administrator will work closely with the Head of fund servicing, Senior Managers, Managers and key business stakeholders to ensure all trust data is up to date.Responsibilities§Provide ongoing administrator support for client’s access to the various banking platforms – resetting passwords, setting up view only access and/or payments entry permissions, removing view only access and/or payments entry authorisation.§Assist clients with their daily Trusts management such as Informing and educating clients about ongoing requirements and procedures – such as our signing processes, AMAL’s POA, payment instructions, templates.§Attending to client requests and ensuring all relevant communication regarding the Trusts are distributed to the clients in a timely manner.§Generate and distribute transaction reports for client’s bank accounts as requested. Reconciliation of bank account statements for clients as required.§Liaise with clients, lawyers, accountants, auditors and the ATO to resolve Trust matters.Work with bank relationship managers about ongoing account matters – account fees, historical statements, interest rates, account amendments on behalf of the Trusts.§Assist Managers in the onboarding phase such as apply for and organise ABN, TFN, GST. Open Bank Accounts, load onto banking platform, arrange client access, inform payments team of onboarded Trusts.§Update and Maintain client date on RAM including providing client and tax agent relevant access, updating mailing addresses, following up outstanding BAS/IAS/ITR, adding Authorised Contacts. Also managing PPSR records for the Trusts file and safekeep tokens and verifications statements.§Work on and manage allocated projects as required such as assisting Risk & Compliance in the distribution and collection of compliance documentation as required.§Monitor and manage all relevant inboxes for the team.§Ensure documents and Trusts data are update to date and filed correctly in a timely manner. Collect relevant Trusts data such as monthly GAV figures and Unit Registers and updating internal records.§Liaise with Payments team as to ensure timely and accurate processing of payments as required. Review and approve payment instructions accordingly.§Review and approve monthly Unit Prices & Reports on behalf of the Trustee.§Arrange the execution of Fund documentation including liaising with Senior Management, Public Officer and Directors.§Ensure all clients are appropriately onboarded into the ZOHO payments portal.Qualifications§Funds operations experience is preferred but not required.§Law/Business/ Accounting/ Economics degree preferred but not required.§Client management skills and experience required§Administration skills and experience required§Good understanding of Trusts and related documentation§Excellent written and verbal communication skills§Exceptional stakeholder and relationship management skills§Strong organisational and facilitation skills§Well-developed problem solving and critical thinking skills§Sound understanding of legal and compliance obligations§Strong business process understanding and experience§Ability to work unsupervised, be self-motivated and self-sufficient§Demonstrate high level of initiative§Able to meet targets and deadlines§High level attention to detail§Ability to work effectively within a team environment and independently§Ability to juggle competing priorities and prioritise tasks in an efficient mannerPlease note:Applications will only be accepted from candidates.Applicants must be able to work 5 days in our Sydney office.Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionManagement and ManufacturingReferrals increase your chances of interviewing at AMAL Trustees by 2xGet notified about new Operations Administrator jobs in Sydney, New South Wales, Australia.Sydney, New South Wales, Australia 1 day agoSydney, New South Wales, Australia A$60,000.00-A$65,000.00 3 weeks agoOperations Shift Manager, Amazon LogisticsEastern Creek, New South Wales, Australia 2 weeks agoEastern Creek, New South Wales, Australia 3 hours ago2025 Graduate Ops Shift Manager, OperationsEastern Creek, New South Wales, Australia 3 weeks agoRegents Park, New South Wales, Australia 1 week agoSydney, New South Wales, Australia 3 weeks agoOperation Shift Manager, Delivery OperationsSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 3 weeks agoAssistant Manager - Shift Payment OperationsSydney, New South Wales, Australia 5 days agoLogistics Manager - International OperationsMascot, New South Wales, Australia 3 weeks agoSydney, New South Wales, Australia 1 month agoSydney, New South Wales, Australia 4 weeks agoSydney, New South Wales, Australia 2 weeks agoEmployee Relations & Operations Manager - CorporateSydney, New South Wales, Australia 5 days agoSydney, New South Wales, Australia A$150,000.00-A$180,000.00 2 weeks agoSydney, New South Wales, Australia 1 month agoParramatta, New South Wales, Australia A$60,000.00-A$61,000.00 2 weeks agoManager Operations (Billing and Debt Collection)Randwick, New South Wales, Australia 1 day agoInternational Freight Customer Service CoordinatorSydney, New South Wales, Australia 1 month agoBankstown, New South Wales, Australia 1 day agoLogistics Manager - International OperationsMascot, New South Wales, Australia 3 weeks agoSilverwater, New South Wales, Australia 2 weeks agoRockdale, New South Wales, Australia A$135,000.00-A$150,000.00 3 weeks agoSydney, New South Wales, Australia 2 weeks agoRockdale, New South Wales, Australia 2 weeks agoErskine Park, New South Wales, Australia 9 hours agoWe’re unlocking community knowledge in a new way. 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