About the role
The Office Co-ordinator is a key onsite role that organises office operations and procedures to ensure we operate effectively and efficiently.
The ideal candidate will be hard working, professional and able to undertake a large variety of office support tasks and work under pressure.
An attention to detail, as well as personal discretion and a calming influence is needed when liaising with clients and employees. This role is best suited for an experienced self-starter who can work autonomously, with an additional challenge to review existing systems to improve efficiencies.
What You'll Bring:
* Previous experience in accounting/administrative/Office Co-ordinator duties
* Strong organisational and multitasking skills
* Strong attention to detail and accuracy
* Advanced/Intermediate skills in MS Office (Word, Excel, Outlook, SharePoint as well proven ability to learn new systems and software.
* Ability to learn quickly, work independently, and enjoy being part of a close-knit team
Key responsibilities
* Manage bookkeeping, accounts payable/receivable through Xero software
* Maintain procurement of all office & PPE supplies
* Receive and answer all correspondence, general emails, and phone calls
* Process payroll for employees
* Maintain confidential & secure files and documentation
* Review existing office management systems and advise on improving efficiencies
* Coordinate travel and accommodation arrangements for mining drill crews
* Maintain company databases including, personnel files, training, and equipment/vehicle maintenance
* Organise employee training courses as required and oversee training documentation
* Liaise with employees on daily administrative matters
Preference will be given to candidates who:
* Have previous admin or accounts experience in a small workplace.
* Have experience as an Office Co-ordinator in blue-collar, infrastructure, or mining working environments
* Are proficient in the use of cloud-based accounting software – preferably Xero
* Have experience in company compliance portals like: RIW; 3D Safety; Damstra; & ChekRite
* Have previous experience confirming salaries and allowances before inputting data into a payroll system
What We Offer:
* Excellent wages and conditions
* Quarterly company productivity bonuses
* Flexible start and finish times & Monthly RDO
* Friendly and collaborative workforce
* Supportive Management Team
* Training and opportunity to grow skills
* Free on-site parking
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