Accounts Payable & Receivable Administrator
The Accounts Payable & Receivable Administrator is responsible for managing the day-to-day processing of supplier invoices, employee expenses, customer accounts, and payments. This role ensures accurate financial records, timely payments, and effective credit management to support the company's financial operations.
Responsibilities
* Accounts Payable: Process, verify, and reconcile supplier invoices and credit notes; prepare weekly, fortnightly, and monthly payment runs; maintain accurate supplier records and manage queries; ensure all invoices are authorised in line with company policies; monitor accounts to ensure timely payments and avoid overdue balances.
* Accounts Receivable: Generate and send customer invoices in accordance with contracts and purchase orders; monitor customer accounts to ensure timely collection of payments; follow up on overdue accounts, issue statements, and manage debt recovery processes where necessary; reconcile customer accounts and resolve discrepancies.
* General Finance & Administration: Assist with month-end and year-end closing processes; prepare reconciliations of bank accounts, debtors, and creditors ledgers; support the 3rd Party Accountant with reporting and analysis as required; maintain filing systems (electronic and paper) for all finance records; liaise with internal departments to resolve financial queries.
Qualifications & Experience
* Certificate IV or Diploma in Accounting / Business (desirable).
* Experience in accounts payable and receivable functions.
* Proficiency in accounting software Xero.
* Competency in Microsoft Office, particularly Excel.
* Knowledge of basic accounting principles and practices.
Skills & Attributes
* Strong attention to detail and high level of accuracy.
* Ability to work independently and as part of a team.
* Excellent communication and interpersonal skills.
* Strong time management and organisational skills.
* Problem-solving and analytical abilities.
Workplace Behaviours
* Demonstrates integrity, reliability, and professionalism.
* Maintains confidentiality with sensitive financial information.
* Adheres to company values, policies, and procedures.
* Continuously seeks process improvements and efficiencies.
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