Job Description
The Finance and Office Administrator plans, organises, directs, controls and coordinates the financial and accounting activities of the AusPac office. This role ensures accurate bookkeeping, compliance with statutory requirements, and smooth day‐to‐day financial and administrative processes. Responsibilities include recording financial transactions in the accounting system, processing payments, reviewing and filing supporting documents, liaising with service providers and carrying out a wide array of office‐related administrative tasks.
Your Responsibilities Financial Accounting and Bookkeeping
* Oversee day‐to‐day financial operations, recording transactions accurately and timely in the accounting system.
* Manage cash‐flow monitoring, bank balances, accounts payable (vendors) and accounts receivable (donors/customers).
* Maintain a detailed database of records and filings.
* Coordinate with the Global Finance Team in Berlin to provide required information.
* Prepare annual filings, including tax returns and financial statements, in collaboration with external accountants.
* Lead the AusPac office audit and project audit processes with support from the global finance team.
* Assist external accountants with statutory requirements for the AusPac Office, including:
o Filing tax returns and ACNC registration
o Preparation of financial statements
* Support project managers in compiling financial reports for donors.
* Assist project managers with budget development for proposals, tracking finances and monitoring staff allocations on projects.
* Promote continuous process improvement, reorganization of tasks, and efficient working practices.
* Ensure compliance with financial legislation and standards.
AusPac Office and Operations
* Coordinate payroll processing in partnership with external payroll providers and the Human Resources Department in Berlin.
* Act as the primary point of contact for accountants, lawyers, insurance providers and other stakeholders, ensuring all necessary documents are updated, filed on time and compliant with regulatory requirements.
* Manage office supplies and technical equipment, including procurement and inventory management.
* Coordinate office lease renewals and oversee employee benefits renewals.
* Support project managers in logistics planning and booking of national and international trips and in organising external and internal events.
* Assist the Office Director with human resources tasks, including onboarding new employees and maintaining employee records.
* Develop and document operational procedures to streamline office functions and enhance efficiency.
* Ensure the AusPac office's health and safety regulations compliance.
Your profile Essential criteria
* Completed studies in accounting and/or finance or a related discipline.
* Experience with ERP systems and familiarity with Excel.
* Fluency in English is required.
* Very accurate, structured and reliable.
* Proven ability to work independently and under pressure.
* Team player who can communicate effectively in an international, diverse environment.
* Right to work in Australia; a National Police clearance may be required.
* Minimum of two years' experience in a comparable position.
Desirable criteria
* Experience working in a not‐for‐profit or small business.
* Experience in accounting for grants from foundations, institutional donors and/or multilateral organisations.
* Experience with Deltek Maconomy.
Our offer
* A job with purpose.
* A purpose‐driven, highly engaged team working in a positive and inspiring atmosphere.
* 29 days paid annual leave for each year worked (pro rata).
* A flexible work environment.
* Ten days of paid personal/carer's leave for each year of service (pro rata).
* After twelve months, entitlement to three months of paid parental leave at full pay (pro rata), plus the statutory entitlements.
* Long service leave in accordance with Western Australia legislative requirements.
We are a diverse and inclusive team and welcome your application regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship or any other aspect that makes you unique.
You will be based in an office in the heart of Fremantle, within walking distance to the beach.
Conditions
Application Deadline: 23 March 2026
Starting date: As soon as possible.
Location: Perth office in Fremantle, Western Australia.
Terms
* We offer a 1‐year contract with the possibility of permanency based on performance and funding.
* Full‐time employment preferred (38 hours per week); part‐time (80%) may be considered.
* Salary based upon experience ranges from $88,025 AUD to $100,385 AUD + super (pro rata) for a full‐time position.
For further information send your questions via email to .
Please apply with your CV, a cover letter and a list of three references, using the application form.
About Us
Climate Analytics is a global climate science and policy institute established in 2008 that delivers cutting‐edge science, analysis and support to accelerate climate action and keep global warming below 1.5°C. Our international team is composed of roughly 140 staff, half based at our headquarters in Berlin, Germany, and the remainder working out of five regional offices in Africa, Australia & Pacific, the Caribbean, South Asia and North America. Click here to find out more.
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