WestCycle is the Peak Body for bike riding and the representative body for eRideables in Western Australia. We are committed to making riding safe, easy and attractive for all, underpinned by our values of Leadership, Collaboration and Sustainability.
OUR PURPOSE: Making riding safe, easy and attractive for all.
WestCycle believes that making WA - an amazing place to ride, starts with creating safe riding infrastructure and policy settings that encourage more people to choose bikes and eRideables, whether for commuting, recreation or sport.
Position Overview
WestCycle is seeking an enthusiastic and creative Events Manager to lead our portfolio of high-profile cycling and community events across Western Australia. This role suits someone who loves the energy of live events, enjoys variety and wants to create experiences that bring people together through riding.
You'll manage WestCycle's major events including Bike It To Ballidu Gravel and Canola Classic, while also exploring and developing new event opportunities that support cycling, active transport and community participation across WA. From regional gravel rides to community-focused activations, no two events are the same.
This is a hands‐on role with end‐to‐end ownership — from concept development and planning through to event‐day delivery and evaluation. Working closely with internal teams, volunteers, partners and contractors, you'll help deliver safe, inclusive and memorable events that riders love.
Key Responsibilities
Event Management
* Lead the end‐to‐end planning and execution of all WestCycle run events.
* Manage the on‐day event coordination of all WestCycle run events including event setup, signage, logistics, volunteer coordination and pack down.
* Manage all third‐party event logistic providers and contractors.
* Create and manage event documentation such as event management, risk management and emergency management plans.
* Manage and submit all required approvals for events including Council; Local Police and State Police (Traffic) and Main Roads.
* Manage all aspects of Traffic Management Plans for WestCycle run events.
* Manage a timeline for all WestCycle events.
* Set up event registration systems and lead rider pack collections.
* Execute and source sponsorship agreements.
* Work closely with the communications team to coordinate event marketing campaigns.
* Ensure all event personnel including contractors and volunteers, hold valid Working With Children Checks where required.
Finance
* Develop and manage budgets alongside Senior Management for all WestCycle run events, accounting for all expenditure on events within approved budgets.
* Working with Senior Management to ensure that events are meeting all business financial targets.
* Contractor invoice reconciliation and processing.
* Ensure cost effective procurement and value for money across all event operations.
* Manage all volunteer requirements of WestCycle events.
* Create and manage a volunteer database.
* Look at opportunities to foster volunteer support and recognition programs.
Other Duties
* Fulfil other duties as directed by Manager/CEO.
Skills and experience
Selection Criteria
* Possess relevant qualifications in event management or have equivalent practical experience demonstrating a strong capability in managing events.
* Experience in managing and forecasting event budgets, with the ability to optimise resources and track financial performance.
* Ability to work collaboratively within a team environment while managing individual responsibilities.
* Skills in handling unexpected challenges and emergencies during events, with a proactive approach to problem‐solving and risk management.
* Strong computer literacy, including proficiency with event management software and tools.
* Excellent time management skills with the ability to prioritise and manage multiple tasks efficiently.
* Understanding of cycling industry, including key drivers, challenges, and opportunities within Western Australia.
* Knowledge of digital marketing strategies, social media management, and content creation to effectively promote events and engage with diverse audiences.
* Experience developing sponsorship packages and a track record of securing sponsorships.
What We Offer
* A welcoming, collaborative team environment committed to making WA an amazing place to ride.
* Flexible working arrangements and a supportive work‐life balance.
* Personal accident and public liability insurance for staff riding to and from work.
* Opportunities for professional development.
* Access to industry events, training and networking.
* Regular team socials.
Working Hours
* The role is primarily Monday to Friday, based at our West Leederville office.
* Due to the nature of the position, work outside regular hours (mornings, evenings and weekends) is required.
* Time in lieu (TOIL) is provided for approved out of hours work, in accordance with WestCycle's Leave and TOIL Policy.
Applying
* Please read the job description thoroughly before applying.
* To apply please email a cover letter (maximum one page) outlining why you are perfect for the role and a copy of your resume. Please include contact details of two referees, who may be contacted should your application progress to the final stage.
* If you have any questions about the role, please don't hesitate to get in touch.
* Please note: interviews may commence prior to the closing date.
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