Overview
UpGuard's mission is to protect the world's data. We obsessively seek out elegant, robust ways to enable our customers to find, acknowledge, and remediate cyber risk. With UpGuard, organizations leverage our security expertise and software to automate what was once laborious, spreadsheet-driven processes—whether it's monitoring the attack surface of hundreds of vendors or assessing the security of their own infrastructure. UpGuard is used by some of the world's largest, fastest-growing, and most innovative companies.
Our Operations function consists of the IT, Legal, People, Finance and Analytics teams. We are here to be a key enabler to our other teams at UpGuard. Efficiency, scale and rich insights are some of the key contributions that this team brings to the table. We look to the future and solve really interesting challenges that will unlock Upguard's ability to grow sustainably and efficiently through optimized systems and processes.
Role summary
Why are we hiring for this role? We are looking for a full-time, experienced, highly organized, and ambitious Executive Assistant to support the CEO and Co-Founder of UpGuard. This will be a 9-month fixed-term contract as it's a parental leave cover. You will play a crucial role in ensuring the CEO's effectiveness and productivity, while also contributing to the overall success of our company. You'll also be privy to sensitive and confidential information and decisions, so it's important that you're able to build trust and form strong relationships with the founder and key stakeholders both within and outside the organisation.
What will you do?
* Communicate with senior-level executives both within UpGuard and externally including coordinating meetings, distributing agendas, materials, and presentations, taking notes, and following up actions.
* Manage professional scheduling for the CEO including meeting agendas, video calls, travel arrangements, customer visits, candidate interviews, and other company logistics.
* Build and coordinate the CEO's travel calendar, including booking all travel and ongoing management; note that it's a busy schedule and includes extensive international travel.
* Manage and report on expenses for the Office of the CEO.
* Support event operations as needed to contribute to leadership team effectiveness; provide administrative support to the leadership team including travel and accommodation arrangements and onsite/offsite events.
What will you bring?
* 4+ years in Executive Assistant roles.
* Exceptional attention to detail; ability to push back when appropriate.
* Ambitious and keen to learn in a fast-moving environment.
* Clear, concise communication; comfortable with ambiguity and adjusting to shifting deadlines.
* Strong prioritisation and ability to juggle multiple priorities; build lasting relationships with the people supported.
* Ability to work independently with little direction and proactively solve problems; team player with a collaborative mindset.
What would give you an edge?
* Experience working with Founders, CEOs, and senior executives.
* Experience in a growth-stage tech company.
* Experience booking international travel.
* You're based in Sydney or Hobart.
What's in it for you?
* Monthly lifestyle subsidy for wellbeing;
* WFH setup allowance to establish a productive work environment within your first 3 months at UpGuard;
* $1500 USD annual Learning & Development allowance for career development;
* Generous annual leave/PTO allowances and personal leave (sick & carer's leave).
* Fully remote working environment with optional office presence in Sydney & Hobart;
* Top-spec hardware provided.
UpGuard is a Certified Great Place to Work in the US, Australia, UK and India, establishing its position as a leading global technology employer. 99% of team members agree that UpGuard is a great place to work, apply now to find out why
As an Equal Employment Opportunity and Affirmative Action Employer, qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or perception, national origin, age, marital status, protected veteran status, or disability status.
For applications to positions in the United States, please note that we can currently hire only in the following US states: CA, MD, MA, IL, OR, WA, CO, TX, FL, PA, LA, MO, or DC. Before starting work with us, you will need to undertake a national police history check and reference checks. Also please note that at this time we cannot support candidates requiring visa sponsorship or relocation.
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